ADMINISTRATIVE ASSISTANT (Records Management of Physical & Electronic Records)
Requisition #: R25-3356 (GOAPRDJP00000675)
Location: Edmonton, AB (Onsite, 5 days a week)
Engagement Type: Contract
Number of Resources required: 2
Rate (CAD): Up to $27.00 per hour / Commensurate with related experience and market competitiveness
Term: 2025-09-22 to 2026-01-21 with 12 month extension available (up to 16-month contract)
Hours per day: 7.25
Security Screening: Standard (Criminal Record Check)
Submission Deadline/Closing Date: August 27, 2025 (12:00 PM Mountain Time)
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Tri-global Solutions Group Inc. is seeking two (2) Administrative Assistants (Records Management) to join our talented Service Delivery team at the Ministry of Service Alberta and Red Tape Reduction (Government of Alberta).
WORK MODEL: The successful contractor(s) will be working fully onsite at Old Standard Life Building, 10405 Jasper Avenue NW, Edmonton, AB. Applicants must be authorized to work in Canada to apply (Canadian Citizen or Permanent Resident). Standard Hours of work are 08:15 - 16:30 with a 1 hour lunch break Alberta time, Monday through Friday excluding holidays. Work must be done within Edmonton, Alberta area due to the in office requirements.
Please review the project overview and requirements below. If you meet the requirements and are interested in submitting for this role, please reply to this job posting.
If you know other consultants who may be interested in this opportunity kindly share this job posting.
Thank you.
Tri-global Solutions Group Inc.
Website: https://tri-global.com
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PROJECT OVERVIEW / DESCRIPTION OF SERVICES
Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities.
Duties will include the following but are not limited to:
- Proofing and formatting word documents.
- Pay invoices.
- Assign and return accounts receivable.
- Record tracking in Excel.
- Order supplies.
- Answer phone calls and emails.
- Create documents and memos as required.
- Organize events, coordinate Lync meetings and book rooms as required.
- Copy, scan, fax, file and perform records management of physical and digital documents.
- Process and review expenses.
- Act as point of content for any clients.
- Take meeting minutes.
NOTE: The persons in these positions will primarily perform records management of physical and electronic records. They will inventory records that have met their retention periods and prepare the records for disposition.
MANDATORY SKILLS
- High School Diploma/GED. (Yes or No)
- Clear verbal and written communication skills and the ability to interact professionally with a diverse group. (Yes or No)
- The ability to pay attention to detail. (Yes or No)
- The ability to work on multiple projects at one time and to prioritize tasks. (Yes or No)
- Experience proofing and formatting word documents in a work setting. (1 years+)
- Experience with records management. (1 years+)
- Experience using basic Excel skills in a work setting (1 years+)
- Knowledge of Records Management legislation, regulations, policies and procedures in Alberta or equivalent jurisdictions. (1 years+)
DESIRABLE / NICE TO HAVE SKILLS
- Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (Yes or No)
- Experience with Microsoft 365 SharePoint Online admin portal, reporting, configuration, and administrative tasks. (1 years+)
- Experience with paper and electronic filing system (Prolaw or similar) (1 years+)
- Experience with Records Management/Document Management using Sharepoint (1 years+)
- Relevant experience in a role similar to this. Experience must be applicable to this role. (1 years+)
NOT FOR YOU?
Check out our other opportunities at https://tri-global.com or follow us on LinkedIn. We thank all candidates in advance. Only candidates selected for an interview will be contacted.
WHY WORK WITH TRI-GLOBAL?
- Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency.
- Join an exceptional and committed team that redefines the landscape, forging a distinctive path towards success.
- Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.
Job Type: Full-time
Pay: Up to $27.00 per hour
Benefits:
- Work from home
Application question(s):
- WORK MODEL: The successful candidate(s) will work onsite in Edmonton, Alberta. Please confirm that you are based in Edmonton or its surrounding areas
Education:
- Secondary School (required)
Experience:
- using Microsoft Office Suite tools: 4 years (required)
- Records management of physical and electronic records: 2 years (required)
- proven ability to work on multiple projects/prioritize tasks: 3 years (preferred)
- proofing and formatting Word documents in a work setting: 4 years (required)
- familiarity of Alberta Records Management policies/procedure: 1 year (required)
- using Microsoft 365 SharePoint Online: 2 years (preferred)
- working with paper and electronic filing systems: 3 years (preferred)
- Records Management/Document Management using SharePoint: 2 years (preferred)
- know retention policies & preparing records for disposition: 2 years (preferred)
- working within a Public Sector organization: 2 years (preferred)
- using basic Excel skills in a work setting: 3 years (preferred)
- administration or a similar applicable role: 5 years (required)
Licence/Certification:
- education in the area of office administration (preferred)
Work Location: In person
