Administrative Assistant

Job Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is crucial in supporting our daily operations and ensuring smooth communication within the office. The Administrative Assistant will be responsible for various clerical and administrative duties, contributing to the overall productivity of our organization.

Duties

• Provide exceptional customer service and support to clients and visitors at the front desk.
• Manage multi-line phone systems, ensuring professional phone etiquette while handling incoming calls.
• Perform data entry tasks with accuracy, maintaining up-to-date records and files.
• Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
• Assist with bookkeeping tasks, including invoicing and managing accounts using QuickBooks.
• Organize and maintain filing systems for easy access to information.
• Proofread documents for accuracy and clarity before distribution.
• Support team members with administrative tasks as needed, fostering a collaborative work environment.
• Handle correspondence, scheduling appointments, and managing calendars effectively.
• Maintain confidentiality of sensitive information in compliance with company policies.

Experience

• Previous experience in an administrative role is preferred, with a focus on clerical duties and customer service.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with QuickBooks for bookkeeping purposes is a plus.
• Experience in a medical or dental office setting is advantageous but not required.
• Strong typing skills with attention to detail for data entry tasks.
• Excellent organizational skills to manage multiple priorities effectively.
• Demonstrated ability to communicate clearly and professionally both verbally and in writing. If you are a proactive individual who thrives in a fast-paced environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Types: Full-time, Permanent

Pay: $17.75-$25.00 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off

Language:

• Mandarin (preferred)

Work Location: In person