Administrative Assistant - COMFOSCAN

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

The Administrative Assistant – CANSOFCOM will provide administrative support to the Military Family Services (MFS) Manager and the Morale and Welfare staff within the Canadian Special Operations Forces Command (CANSOFCOM) unit, a high tempo and fast-paced environment.

This role will involve internal and external correspondence with clients, vendors and community partners, data entry and compilation, filing and document management, scheduling and coordinating travel, maintaining web content, drafting and distributing reports, event coordination, preparing invoices and processing payments and may involve participation in working groups for the provision of administrative services.

Education, Certifications and Licenses

College diploma or certificate in Office Administration, Business Administration, Accounting, or a related field.

AND

Some years of experience in office administration, corporate services, health promotion, fitness, sports, recreation, family services or a related field.

Experience

In office administration
In contract monitoring
In accounts payable
In invoice processing
In data entry, data manipulation, record-keeping and retrieval techniques
In web page maintenance
In drafting correspondence and reports
In maintaining electronic and manual filing systems
In organizing meetings, events and conferences
In designing, completing and maintaining electronic reporting forms
In transcribing notes and minute taking
In making travel arrangements and travel claims procedures
In webpage maintenance
In using software for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies, Skills and Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

English Essential, Bilingual an asset

Reading: Functional

Writing: Functional

Oral: Functional

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: Group Savings Plans.

Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

This is a temporary position with anticipated start date of October 1, 2025, and end date of March 31, 2027.

Security Clearance required.

This is an on-site position with an assigned work location.

Some evening and weekend work required.

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.