The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
The administrative assistant provides support for the Department of Geography as the first point of contact for students, faculty, and visitors to the university. They handle communications for the department, through answering and directing inquiries in-person, by phone, and by email, and through the management of the department’s social media channels and website. Their responsibilities also include providing administrative support to the undergraduate program (including undergraduate advising and the Honours, field school, and geomatics programs), and performing a variety of duties as an office assistant.
Experience:
One to two years of relevant experience working in an office environment or an equivalent combination of education, training, and experience.
Skills and abilities:
- Editing webpages and social media content.
- Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment
- Exceptional administrative skills including meeting and calendar coordination
- Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies
- Strong writing and editing skills
- Effectively maintaining the confidentiality of highly personal and sensitive information
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis
- Ability to prioritize a large workload and deal with frequent interruptions
- Advanced proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, content management systems).
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
