Join us to shape the future of St. Catharines!
At the City of St. Catharines, we are committed to realizing the vision outlined in Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring—not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present.
Here’s what you can count on when you work with the City:
- Great People: Work with a supportive team and leadership focused on your success.
- Make Your Mark: Share your ideas, drive change, and leave a lasting impact through modernization efforts.
- Training & Development: Access training and development funds to support your professional growth.
- Competitive Pay: Receive competitive pay from a certified Ontario Living Wage Employer.
- Pension Plan: Enjoy enrollment in the OMERS pension plan with matched contributions.
- Balance & Benefits: Experience flexibility through our hybrid work environment, plus health, dental, and vision benefits (available to eligible employees).
About the Role:
Provides administrative support for department managers and supervisors within the Municipal Works department.
What You Will be Doing:
These responsibilities outline the principal functions of the position and serve as a guiding vision for the role's impact and contribution.
- Provides full range of administrative/secretarial assistance to the Director of Municipal Works on various matters including but not limited to the preparation of correspondence, reports, minutes, coordinating and scheduling appointments and meetings with all levels of management, elected officials, other government offices and public.
- Plans and coordinates the clerical and administrative support functions of the Director of Municipal Works, department managers and supervisors including assisting with budget preparation.
- Monitors departmental budgets, including processing of vouchers, the preparation of requisitions for departmental purchases with final approval by the Director of Municipal Works.
- Responds directly on matters of routine nature and prepares backup information and responses for approval and action by the Director of Municipal Works, department managers and supervisors.
- Undertakes the research and assembles relevant information required by the Director of Municipal Works, department managers and supervisors for response to inquiries, complaints and preparation of reports.
- Serves as the main point of contact for the Municipal Works department for inter-departmental correspondence, including with the Office of the CAO, the Mayor’s Office, Citizens First, etc., where appropriate.
- Follows up on directives or enquiries to ensure they have been dealt with in an appropriate manner.
- Receives incoming mail, directs to appropriate recipients and follows-up as directed.
- Deals with visitors and telephone calls for the Municipal Works department, redirecting to appropriate source or providing assistance or information, where possible.
- Books and coordinates all travel arrangements and registrations for attendance at conferences and conventions for the Director of Municipal Works and department managers.
- Maintains confidential files for the Director of Municipal Works and department managers and supervisors.
- Performs other similar and related duties, as required.
- The effectiveness and efficiency of the clerical activities for the Director of Municipal Works, department managers and supervisors.
- The safekeeping of all the Municipal Works departmental records.
About You:
Qualifications:
- A minimum of graduation from a community college program in office administration.
- Three years’ experience as a confidential administrative assistant, preferably in a Municipal setting.
- A good working knowledge of government and government administration at all levels; and a thorough knowledge of City and departmental policies.
Skills:
- The ability to communicate effectively, with tact and courtesy, with elected officials, staff, the public, and outside agencies.
- The ability to recognize and keep confidential information.
- Excellent word processing and knowledge of computers.
Other Requirements:
- Proven completion of Ministry of Labour Worker Health and Safety Awareness training.
- A demonstrated commitment to enhancing a safety culture.
- Proof of education will be required upon hire.
- Valid Ontario Driver’s Licence, Class “G” with a clean driving record.
Other Job Details:
- Pay Rate: $32.64 - $38.19
- Employee Group: Non-union
- Department: Municipal Works
- Position Type: Temporary, Full-time (approx. 12 to 18 months)
- Work Mode: Hybrid
- Work Location: Lake St Service Centre
- Hours of Work: Monday to Friday, 7:00 AM to 3:00 PM
- Number of Openings: 1
- Job ID: 2025-96
- Posted Date: August 11, 2025
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To ensure fairness and efficiency in our recruitment process, we request that all applications be submitted through our official portal at https://stcatharines.ca/jobs. Applications received through other channels will not be considered. We also advise applicants to maintain up-to-date contact information and regularly check their spam and junk email folders, as important communications regarding their application may be directed there.
For applicable positions, the recruitment process will be conducted using video conference technology. Please note that for certain roles, in-person interviews may be required.
The City of St. Catharines does not use AI Technology in any part of the recruitment process.
Dedicated to fostering an inclusive and accessible work environment, the City of St. Catharines is an equal opportunity employer committed to accommodating the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform the Human Resources Division of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.
