Administrative Assistant

Summary:
Reporting to the Co-Manager/Assistant General Manager/ General Manager, the Office Administrator is responsible for providing administrative support to the Retail Management team, maintaining the administration to the team, coordinating activities or events. This position is often involved with sensitive information that must remain confidential.

Responsibilities:

• Assures all sensitive information is held in the strictest of confidence.
• Provides administrative support to the Retail Management team including scheduling meetings, maintaining schedules, processing expenses, correspondence, etc;
• Maintains appropriate inventory levels of office supplies for the location working with various suppliers and vendors. Ensures office equipment is in good working order and work with supplier to resolve any issues;
• Assists with department and storewide planning, preparation, and execution of meetings, projects, and events;
• Maintains effective day-to-day contact with employees and management by answering employee questions and serving as an information resource to employees regarding policies, benefits, and all other applicable programs;
• Assists in employment screening, including: criminal background checks, pre-screens, reference checks, etc. on request and where appropriate;
• Assist with creating and preparing various reports and spreadsheets;
• Other duties, assignments and responsibilities as needed;

Qualifications:

• 2-4 years’ experience in an administrative role supporting a senior management team;
• Previous experience working within a retail environment is considered an asset;
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Ability to maintain confidentially with tact and discretion;
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, internal and external business contacts;
• Strong communication skills;
• Proficient in MS Office, including Outlook, Word and Excel;