JOB TITLE: Receptionist
JOB SUMMARY:
This position is responsible for providing Administrative support to SOTCS and to various Programs within Spirit of the Children Society. The Office Receptionist is responsible for administrative duties including reception, social media updates, and other administrative support for all locations.
DUTIES AND RESPONSIBILITIES:
Reception:
- Promote and support traditional cultural teachings and practices for our families, agency, and community
- Create and maintain a welcoming, culturally supportive reception area
- Answer calls, greet families and guests, respond to email inquiries
- Follow emergency procedures/guide staff and clients in emergencies
Office Administration and Support:
- Track and administer vehicle and transit ticket usage
- Schedule and maintain room bookings
- Maintain and distribute staff lists, program calendars, office supplies and manage postage and printers
- Coordinate mail, and courier
- Ordering office and janitorial supplies.
Program Support:
- Administrative support and preparing for program start (printing documents, labels, brochures)
- Program inventory and control
- Support the agency's client file system, including receiving, documenting, and filing intakes and referrals
- Assist in organizing agency events such as annual powwow, family nights, and family Christmas gathering
- Develop and update Social media (strong computer skills are required)
QUALIFICATIONS:
Education and Experience
- Minimum 3 years’ experience office administration, reception, and social media, preferably in the non-profit or public sector.
- Excellent computer skills in word processing, spreadsheets, internet, and email on Windows platform.
- Strong understanding of social media tools and website development
- First Aid Certificate required or must be willing to certify before starting position.
Skills and Attributes
- Excellent oral, written, and interpersonal communication skills.
- Strong organizational skills, ability to multi-task and prioritize in a dynamic fast paced work environment, excellent problem-solving abilities, ability to work independently and as a team player.
- High degree of professionalism and comfort in setting boundaries.
- Demonstrated ability to exercise sound judgment, sensitivity, and confidentiality.
- Knowledge of Indigenous communities, organizations and service providers within the Circle 6 area an asset.
- Criminal Records Check vulnerable sector
TERMS OF EMPLOYMENT:
Full Time position, dependent on negotiated funding for the contract year. April 1-March 31
Full Time: Hours fluctuate (8:30, or 9:00am start until 4:00 or 4:30pm finish)
35 hours/week (7 hours per day, with 30 min unpaid break)
Please send resume and cover letter
Peoples of Indigenous Ancestry are strongly encouraged to apply. Please self-identify.
Position open until filled.
Job Types: Full-time, Permanent
Pay: $24.55-$26.85 per hour
Experience:
- administrative assistant: 2 years (required)
- receptionist: 2 years (required)
Work Location: In person
