We are looking for a responsible and reliable team-player to join our expanding Property Management team. The successful candidate will be a fast learner, confident in making decisions, and adaptable. We require an individual who is able to multi-task and prioritize, who works well with constant interruptions in a fast-paced environment; someone who is well organized and pays meticulous attention to detail.
SKILLS
- Proficient knowledge of Microsoft Office suite is essential
- Proficient with computers and able to use and navigate standard web interfaces and other programs
- Highly Organized
- Knowledge of accounting software is an asset
- Contract Review and interpretation knowledge. Past Legal Admin experience is considered an asset
- Basic knowledge of Accounting and Account Receivables
- Collections experience and comfortability
- Critical Date Tracking
- People Person with exceptional written and verbal communication skills
- Prior Experience and knowledge of Yardi or similar software will be considered an asset
Job Duties
- Main point of contact for tenants
- Preparing Tenant account reconciliations & following up on collections of outstanding rents
- Tracking critical dates such as Lease Expiry, Insurance Expiry, Occupancy and Lease Commencement Dates
- Coding of expense invoices for managers' approval
- Preparing chargeback invoices to tenants as applicable
- Assisting Tenants with understanding terms of their Lease, and ensuring Tenants comply with the terms
- Preparing annual rental letters and recovery adjustment notification letters
- Assisting Property Managers with Annual Budget Preparations
- Preparing and issuing Building Memos and Service Notifications
- Assisting property managers and property accountants with various other administrative tasks associated with operating and maintaining the property on an as needed basis
Providing reception relief occasionally if required
QUALIFICATIONS
- High School Diploma
- Post-Secondary Education in business Administration, Law or Real Estate will be considered an asset
COMPANY OVERVIEW
The Martello Group of Companies, founded in 1988, is becoming a nationally recognized property management firm across both Canada and the United States. We are proud to be a family business and bring our clients and tenants two generations of stability, dependability, and personal service. Learn more about us at www.martello.group
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
Schedule:
- 8 hour shift
Experience:
- Administrative: 1 year (required)
Work Location: In person
