About the Job
Tadpool Real Estate is seeking a Property Administrator on behalf of a reputable real estate company with a national portfolio of retail, office, and industrial assets. This full-time opportunity is based in Laval, QC, and offers a dynamic role supporting property management operations across multiple commercial sites.
Company Culture
The company fosters a supportive, entrepreneurial environment where team members are encouraged to take initiative, think independently, and collaborate closely. With a hands-on approach to real estate operations, they emphasize professionalism, accountability, and continuous learning.
Position Overview
Reporting to the Property Manager, the Property Administrator will support the day-to-day management of the property portfolio. This includes liaising with tenants, managing lease and financial documentation, supporting collections, and assisting in vendor coordination. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, service-focused environment.
Key Responsibilities
- Act as the primary contact for tenant inquiries and coordinate timely follow-ups
- Maintain accurate tenant records, including contact and insurance details
- Support office functions such as filing, supply management, and reception tasks
- Track rent payments, assist with collections, and update monthly AR reports
- Prepare key sections of the monthly management report (AR, expenses, sales)
- Process invoices, purchase orders, and vendor setups in coordination with accounting
- Issue late notices and assist with tenant communications regarding delinquencies
- Organize documents for audits and support year-end reconciliations
- Assist with marketing initiatives and update digital property materials
- Maintain organized digital files and support the property team with ad hoc tasks
Desired Candidate
- Bilingual in French and English (written and spoken)
- Demonstrated work ethic and ability to learn new responsabilities
- Demonstrated organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Self-starter with sound judgment and strong time management
- Familiarity with commercial leasing and property operations is a plus but not required
Professional Development
The employer offers hands-on training and mentorship, making it a great opportunity to learn the fundamentals of commercial real estate while gaining exposure to lease administration, operations, and financial processes. There is strong potential for growth within the organization for motivated and detail-oriented individuals.
Work Arrangement
This position is four days on-site, one day remote at the company’s Laval, QC office.
Job Types: Full-time, Permanent
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program
Work Location: In person
