Project Management Office Specialist

Career Opportunity

What You Will Do

• Report to the Director, Project Controls & Risk
• Manage the Enterprise Project Controls and Management System (EPCM) – Contruent (formerly ARES PRISM)
• Serve as EPCM system administrator and superuser, responsible for system updates, maintenance, configuration, user setup, access control, security, and dictionary management
• Initiate project controls and archive projects in the EPCM
• Develop and support a community of practice by sharing best practices, providing guidance, troubleshooting issues, and proposing solutions
• Ensure system data integrity and reporting accuracy across capital projects
• Develop custom dashboards and reports for enterprise KPIs, cost analysis, variance tracking, and Integrated Change Management (e.g., ratio by change type)
• Compile lessons learned during project close-out
• Monitor PMO and ECE enterprise reporting alignment with TTC Finance/PfMO reporting requirements
• Cross-reference data across multiple systems to ensure reporting consistency
• Ensure that PMO procedures and activities are aligned with other TTC Groups, Departments and Sections, as required.
• Collaborate with ECE staff, TTC departments, external agencies, and subject matter experts to understand corporate directives, standards, tools, and data sources
• Assess and coordinate reviews of internal and external documents for accuracy and approval
• Maintain document revisions and implement changes with a focus on quality and data management
• Develop and deliver training programs related to PMO Governing Documents

What Skills Do You Bring

What Qualifications Do You Bring

• Completion of a post-secondary college diploma or university degree in a related discipline (e.g., technical or business)
• Hands on user experience with Enterprise Project Controls and Management System (e.g. Contruent or similar)
• A minimum of 2+ years of project controls experience and knowledge of project controls principles
• Proficiency in reviewing and analyzing portfolio-level data
• Experience using Power BI or similar tools for custom reporting
• Experience in leading, facilitating, and coordinating process modeling and developing governance documents
• Strong research, analytical and problem-solving skills
• Strong organizational and multi-tasking abilities with attention to detail
• Project Management Office (PMO) setting is an asset.
• Project Management Professional (PMP) certification is an asset
• Familiarity with relevant legislation, standards, and codes
• Excellent client management, communication, and conflict resolution skills
• Proficiency in Microsoft Office applications

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive benefits package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being

Commitment to EDI