Office & Special Projects Lead
The Halton Hills Chamber of Commerce (HHCC) provides value to its members through active advocacy, connecting leaders and creating opportunity. The Chamber is the voice of business in Halton Hills and advocates at the local, regional, provincial and federal levels on behalf of 450 local businesses.
Position Title: Office & Special Projects Lead
Reports to: CEO
Location: 205-232A Guelph St., Georgetown, Ontario
Type: Full-Time, Permanent
Salary Range: $45,000 - 52,000 CAD annually, commensurate with experience
Application Deadline: August 10th, 2025 at 11:59 p.m.
Preferred Start Date: ASAP - Sep 2 or before as target
To Apply: Email your resume and cover letter (confidentially) to [email protected] with the subject line: Office & Special Events Lead
Applications will be reviewed on a rolling basis with interviews scheduled on an on going basis. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Information provided by or about candidates for these positions will be used only for candidate selection.
About the Role
We’re looking for an organized individual with solid communication and and basic bookkeeping skills, a good eye for detail, and a flexible, team-focused mindset. This position is a 50/50 split between managing day-to-day office operations and supporting our year-round event calendar and office special projects.
You’ll be the first point of contact for our members and visitors, and a vital administrative support to the CEO in advancing our mission to support local business.
Responsibilities include managing the daily operations of the Halton Hills Chamber office, supporting financial transactions, member services, and event planning.
Key Responsibilities:
Office Operations (approx. 50%)
- Oversee daily office functions and serve as the main point of contact for members, visitors, and vendors
- Maintain internal procedures to keep things running smoothly
- Handle member inquiries, trade certificates, mail, deposits, and CRM data entry
- Support financial transactions and basic bookkeeping (AR, reconciliations, reporting to external bookkeeper)
Event & Special Project Support (approx. 50%)
- Assist and ultimately lead the planning and delivery of ~20 Chamber events per year (monthly networking, golf tournament, business awards, etc)
- Coordinate event logistics in the CRM system
- Support funding applications and track reporting requirements
- Lead special projects as assigned
What We’re Looking For
- 4+ years of experience in administration, customer service, or office management
- Some corporate based event planning experience and project coordination
- Proficient in Microsoft Office
- CRM experience an asset
- Strong English written and verbal communication
- Organized, adaptable, and proactive
- Able to take direction and run with it, balancing independence with collaboration
- Post-secondary education in business, communications, or related field is preferred
- Valid driver’s license and access to a reliable vehicle is required – there is no public transit in Halton Hills, and travel to off-site events is expected
Schedule & Work Environment
- Monday–Friday, 9:00 AM – 5:00 PM *there is some flexibility with start and end times
- Some early mornings or evenings for events - generally 1-2 per month
- Hybrid model: Minimum 3 days/week in-office (Georgetown)
What We Offer
- Comprehensive benefits package (health & dental)
- Annual performance bonus
- 2 weeks’ vacation (3 weeks starting in year 2), plus office closure between Christmas and New Year’s
- Opportunities for professional development
At the Halton Hills Chamber, we’re a small, collaborative team that puts our members first. We take pride in being responsive, helpful, and solutions-focused—whether that’s visiting a business, answering a question, or making sure an event runs smoothly. Everyone contributes to member engagement and event execution, and we value people who can take direction and run with it, while staying flexible and team-minded.
No two days are the same here—plans shift, priorities change, and we roll with it. If you’re someone who can go with the flow, adapt quickly, and find energy in variety, you won’t be bored in this role. It’s meaningful work, done with purpose and plenty of community connection.
The Halton Hills Chamber of Commerce is committed to the full inclusion of all qualified individuals. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Job Type: Full-time
Pay: $45,000.00-$52,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Application question(s):
- This role is located in Georgetown, ON . A reliable mode of transportation is required as public transit is limited. Do you have the ability to attend in person 3-5 days per week.
Education:
- Secondary School (required)
Experience:
- Administrative: 3 years (required)
Language:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: Hybrid remote in Georgetown, ON L7G 4B1
Application deadline: 2025-08-10
Expected start date: 2025-09-08
