Ready to build your career? We want to hear from you.
As a Project Administrative Assistant/Receptionist, you are passionate about the construction industry and have a strong sense of customer service excellence and a people-focused attitude. As a key member of the team, you will put your knowledge to work and provide administrative support at every stage of the construction process.
What You Will Do
Project Administrative Assistant Duties:
- Assist the project and APEX team(s) with administrative and support;
- Collaborate and keep the lines of communication open when working with team members, trade partners, manufacturers, consultants and clients;
- Effectively use Procore and be a key resource for all project team members;
- Take pride in using and maintaining our innovative internal technology systems;
- Jump in right from project start-up to assist with project and team processes;
- Utilize your passion for organization through maintenance of standard team documents, design documents, RFI’s, client submittals and contract compliance documents;
- Support the booking of team travel and ensure proper project billing;
- Embrace the learning experience and be open to internal career opportunities;
- Celebrate team success, milestones and support the planning of team and project social events.
Receptionist Duties:
- Greet and welcome guests as they arrive at the office;
- Answer, screen and forward incoming calls;
- Receive, sort, distribute and send daily mail/deliveries;
- Maintain office security by following safety procedures and controlling access via the reception desk;
- Order office supplies, keep inventory of stock and ensure coffee machines are regularly serviced;
- Update calendars, schedule meetings, update reservations for conference rooms;
- Maintaining general cleanliness of general office areas and conference rooms;
- Point of contact for office maintenance and generic office communication;
- Perform other clerical receptionist duties such as filing, photocopying, data entry and faxing.
This role could be for you if you have
- 2+ years’ administrative experience;
- A College Diploma in the field of Office Administration, Health & Safety, or a combination of education and industry experience;
- Strong knowledge of the construction industry;
- A customer service attitude;
- Multitasking and time-management skills, with the ability to prioritize tasks
- A proven track record of project administrative support and team leadership skills;
- Solid written and verbal communication skills;
- Strong computer skills with enthusiasm for innovation;
- Proven organizational skills and a keen attention to detail.
Why You Should Apply
For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.
Who We Are
We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE!
Our foundation is built upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability. We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace; we are an energetic organization that thrives on collaboration, professional development, and most importantly, having fun!
Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.
At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.
We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.
