The Multilingual, Immersions & Community Art Programs within the College of Arts and Science offers non-credit programming all year round to children, youth & adults with new offerings every season in art and various languages. This unit is dynamic, community-focused and cost-recovery.

Primary Purpose: The Program Operations and Administrative Officer provides operational, logistical, and administrative support to the Multilingual, Immersions & Community Art Programs within the College of Arts and Science. This role is instrumental in ensuring the smooth delivery of non-credit programs through course setup, instructor contracting, student record management, facility bookings, and stakeholder communications. The incumbent works in a dynamic, community-focused, and cost-recovery environment and collaborates closely with instructors, students, parents, and staff.

Nature of Work: This position functions within a team-based environment under the general direction of the Program Coordinator. It requires a high level of independence, attention to detail, initiative, and problem-solving ability. The role involves managing sensitive student and instructor information and requires discretion and sound judgment. The incumbent must demonstrate flexibility in responding to shifting deadlines, program schedules, and stakeholder needs.

Typical Duties or Accountabilities:
Program and System Administration
Build and configure non-credit course sections in the registration database.
Set up instructor records and manage class rosters, refunds, transfers, and course status updates.
Input final course completions and distribute student progress reports for language classes.

Contract and Instructor Support
Draft and issue contracts for instructors and camp counsellors upon class confirmation.
Prepare and distribute evaluation tools and attendance sheets to instructors.
Collect and process instructor submissions at course completion.

Facilities and Scheduling
Reserve appropriate instructional and program spaces (e.g., classrooms, studios, gyms, meeting rooms).
Manage schedule adjustments and communicate changes to instructors and students.

Student and Stakeholder Communications
Send pre-class and ongoing communications to student groups regarding class start dates, schedule/venue changes, cancellations, and Zoom links for online classes.
Act as the main point of contact for instructor, parent, and student inquiries related to class logistics and program operations.

Program Development and Review
Participate in ongoing review of programming and operations in consultation with instructors, students, parents, camp counsellors, and the Program Coordinator.
Contribute administrative and operational insights to improve programming efficiency and student experience.

Education & Experience:
Completion of a post-secondary certificate or diploma in administration, education, arts programming, or a related field.
A minimum of five (5) years of directly related experience in program coordination, student services, or community education.
Experience working in a cost-recovery or entrepreneurial environment is considered an asset.
Experience using student registration systems (e.g., Destiny One, Banner, or similar) is strongly preferred.

Skills:
Problem-Solving: Demonstrated ability to identify, assess, and resolve operational issues efficiently and with minimal supervision.
Teamwork and Collaboration: Strong interpersonal skills with the ability to work respectfully and productively in a team environment with diverse stakeholders.
Attention to Detail: Proven accuracy in data entry, record keeping, and contract management.
Adaptability: Ability to respond to frequent changes in programming, schedules, and priorities with flexibility and professionalism.
Communication: Excellent written and verbal communication skills for composing clear and professional messages to students, instructors, and colleagues.
Customer Service Orientation: Responsive and courteous support to instructors, students, and parents, ensuring positive program experiences.

Department: College of Arts & Science
Status: Term 1 year with the possibility of extension or becoming permanent
Employment Group: ASPA
Shift: 3.75hrs/day Mon-Fri
Full Time Equivalent (FTE): 0.5
Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 1
Posted Date: 8/21/2025
Closing Date: 8/27/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.