Office Manager (Maternity Leave Coverage)
About us
We are a growing custom home and renovation company based in Whistler, BC. CMC Homes has a diverse group of professionals and offers an excellent work environment.
Description
We are seeking a highly organized and detail-oriented individual to join our team as Office Manager; this is a 1-year maternity leave coverage role with the possibility of a further contract extension. As an Office Manager, you will assist our other office staff, including principals and project managers, delegate tasks to the existing administrative assistant, and play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include, but are not limited to: entering data, managing files, providing administrative support, ordering materials, assisting with invoicing, and various office tasks. The ideal candidate will have excellent organizational skills, strong attention to detail, the ability to multitask effectively, and prioritize their workload.
Responsibilities
-Oversee and coordinate office administrative procedures. Review, evaluate, and implement new procedures as needed
-Establish work priorities, delegate tasks to the existing administrative assistant, provide guidance and direction to the team when needed, and ensure deadlines are met
-Preparing and issuing precise bi-weekly invoices to clients, maintaining accurate billing records, creating transaction journals and Excel budget reports, handling billing queries, and ensuring timely payment processing of accounts payable
-Ensure the flow of correspondence and information internally. Provide clear communications through departments, having one-on-one conversations with principals, project managers, and the administrative assistant
-Help with coordinating construction projects; client selections, sourcing materials, ordering materials from suppliers, arranging delivery of materials, scheduling, and help obtain sub-trade quotes
- Performing a multitude of data entry tasks and updating databases
-Organizing and maintaining physical and electronic files
- Assisting with special projects as assigned
Requirements
- Exceptional organizational skills with the ability to prioritize tasks and delegate effectively
-Strong attention to detail; data entry precision, accuracy, and thoroughness
-Ability to multitask in a fast-paced environment, showing adaptability and prioritizing in an ever-changing environment
-Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) with the ability to accurately type 40 words per minute
- Excellent file management skills, both physical and electronic
-Proficiency in QuickBooks and other accounting software (preferred)
- Previous experience in an administrative role (required)
- Knowledge of Builder Trend is a plus
- Exceptional customer service and interpersonal skills
-Ability to think critically and exercise good judgment
If you are a motivated individual with excellent organizational skills, hardworking, team player, and a passion for providing administrative support, we would love to hear from you. This is a full-time position for a temporary 12-month maternity leave with the possibility of a further contract extension in Whistler, offering competitive compensation and benefits. Apply today to join our dynamic team!
Job Type: Full-time (Temporary 12-month maternity leave with a further contract extension possible)
Salary: $27.00-$30.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
- On-site parking
- Tuition reimbursement
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday 7:30-4
Education:
- Secondary School (preferred)
Experience:
- Administrative: minimum 2 years (required)
Ability to Commute:
- Whistler, BC V8E 0H5 (required)
Ability to Relocate:
- Whistler, BC V8E 0H5: Relocate before starting work (required)
Work Location: In person, CMC Homes Office 1005 Alpha Lake Road, Whistler, BC, V8E 0H5
Job Type: Fixed term contract
Contract length: 12 months
Pay: $27.00-$30.00 per hour
Expected hours: 40 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
- Weekends only
Experience:
- Administrative: 2 years (required)
Language:
- English (required)
Work Location: In person
Expected start date: 2025-07-07
