Brunico is a highly regarded b2b media company operating a portfolio of renowned publications and events in the global Media & Entertainment sector including Banff World Media Festival, Marketing Awards, Agency of the Year, Kidscreen Summit, Realscreen Summit, NATPE Global and NATPE Budapest.
The company has successfully transitioned from trade publisher to multi-platform media company leveraging its strong entrepreneurial culture. Our portfolio includes several of the most trusted and influential brands in the sector with an unmatched ability to inform and connect our communities. Since 1986, we have cultivated deep industry relationships and combined that with a client-centric approach that has allowed us to grow throughout a period of unprecedented disruption.
We are looking for a skilled Event Operations Coordinator to join our team, to plan, manage and effectively execute event operations for Brunico's in-person and virtual conferences and awards shows. This position is structured around a hybrid work week that combines work-from-home days and scheduled in-office days in our downtown Toronto office.
Event Operations Coordinator responsibilities include, but are not limited to:
● Acting as the point of contact with the event venue and negotiating with onsite vendors
● Maintaining the speaker portion of the events database
● Managing the hotel room block, including speaker and staff accommodations
● Setting, tracking and communicating sponsor deliverables to Sales and sponsors and maintaining ongoing communication
● Communicating necessary event information to internal departments (accounting, event sales, IT, etc)
● Working with the Content team to post event agendas, manage program flow and speaker logistics
● Creating workback schedules for the design and production of creative materials, and working with Creative and Marketing teams to ensure schedule is adhered to
● Proofing event websites and e-blasts
● Building and executing virtual sessions in various platforms
● Coordinating shipping of event materials to and from the office and the event
● Developing staffing schedule for staff and volunteers (where applicable)
● Complete onsite supervision of in person events from set up to tear down
● Budget management and cost reconciliation
● Non-event administrative duties as required
Required skills and qualifications:
● Ability to multitask and manage competing priorities
● Exceptional organization and time management skills
● Experience and comfort communicating with high-level executives
● Strong negotiation skills
● Outstanding relationship building skills
● Ability to work collaboratively with varying levels of stakeholders, and the ability to work effectively independently
● Process driven yet have the knowledge of when to be flexible
● Analytical and solutions driven when faced with sudden challenges
● The incumbent must be able to travel to the US without restrictions throughout the year, based on event scheduling needs
● Flexibility to work outside of regular business hours when onsite at events
● Working knowledge of virtual event platforms (BigMarker, Zoom, Airmeet)
● Intermediate knowledge of Google Workspace
● 2-3 years experience in corporate event planning and execution (required)
● 2+ years experience building and executing virtual events (preferred)
● University degree or equivalent event and meeting management certificate/diploma (preferred)
Interested applicants should forward resume and cover letter by September 5th to the attention of Jenny Duong, Event Operations Manager ([email protected]).
* We thank all applicants; however only those selected for an interview will be contacted.
As part of our commitment to diversity, equity, inclusion and accessibility our goal is a workforce that reflects the communities we serve. We welcome all qualified applicants to apply including persons with disabilities, women, Aboriginal peoples, members of visible minorities, members of the LGBTQ2S+ community and other diverse groups. We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honor accommodations at any part of the recruitment process and invite you to let us know how we can help
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Paid time off
- Vision care
- Wellness program
Work Location: Hybrid remote in Toronto, ON M5V 1R9
