Administrative Personal Assistant (Full-Time, 4 Days/Week)
A Note on Applying
We value effort, attention to detail, and genuine interest.
If you’re using AI to help build your resume or cover letter (which is totally fine!), please make sure it reflects you. Applications that feel copied, generic, or rushed won’t move forward—we’re looking for someone who brings care and clarity to everything they do.
About the Role
This is a behind-the-scenes position supporting leadership at a busy, high-performing optometry clinic. Your job is to keep things moving—whether that means prepping documents, coordinating communication, organizing details, or keeping systems running smoothly in the background.
This role is best suited to someone who is proactive, detail-oriented, and thrives on clarity. If you prefer direct communication, appreciate structure, and take pride in quiet efficiency—you’ll be a great fit.
Position Details
- Schedule: 4 days/week — Monday, Wednesday, Thursday, Friday
- Most shifts are 9:00 AM–5:30 PM
- Occasional solo office time, if tasks are prepared in advance
- Pay: Starting at $17/hour
- Benefits: Employer-contributed benefits available after probation (full-time = 30+ hours)
- Other: Occasional local errands may be requested (mileage reimbursed)
- Location: On-site at our Medicine Hat clinic (3rd Street location)
- Start Date: ASAP
Who We’re Hoping to Find
- Thinks critically and can dig into complex questions with accuracy and focus
- Knows how to strike the balance between initiative and clarity—when to ask, when to act
- Comfortable acting as a second set of eyes—and sometimes a sounding board—for ideas, content, and communication
- Able to read things aloud, talk things through, or help distill big-picture thinking into clear, written actions
- Writes and edits with strong attention to grammar, tone, and formatting
- Brings systems-thinking to the little things—like making sure priorities stay visible, shared, and moving
- Naturally supports momentum by keeping track of next steps, reminders, and small but important details
- Highly proficient with spreadsheets, shared documents, and digital organization tools
You’re Likely a Strong Match If You:
This role works closely with leadership in a fast-paced environment.
We value emotional maturity, clear communication, and the ability to stay grounded in change.
You’ll need to bring a lens of curiosity—approaching uncertainty with wonder, not judgment.
If you’re someone who keeps things moving without escalating tension, and who knows how to take direction without taking it personally, we’ll work well together.
Key Responsibilities
- Help draft and proofread professional emails, documents, and content
- Assist with some social media planning and content prep
- Support internal meeting planning and prep
- Conduct accurate, in-depth research on varied topics (from product specs to HR best practices)
- Maintain visibility across multiple channels (email, Discord, shared folders) to support follow-through and clarity
What We Offer
- $17/hour starting wage
- Employer-contributed benefits (after probation, full-time 4-day schedule)
- Paid mileage for approved errands
- A role you can grow into—where being quietly effective makes a big impact
- Supportive leadership that values trust, clarity, and consistency
Job Types: Full-time, Permanent
Pay: From $17.00 per hour
Expected hours: 28 – 30 per week
Work Location: In person
