Administrative Assistant

Career Opportunity

What You Will Do

• Managing the Head, Light Rail Transit Operations Office: Plan and coordinate daily activities, handle incoming correspondence, and ensure timely follow-ups using a bring-forward system.
• Communication & Coordination: Draft and edit sensitive correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
• Project & Issue Tracking: Monitor departmental priorities, track progress, and provide updates on key initiatives and issues.
• Meeting & Event Support: Organize meetings, prepare background materials, take notes, and follow up on action items.
• Administrative Leadership: Guide staff on office procedures, TTC policies, and administrative standards; train new support staff and supervise temporary workers.
• Office & Resource Management: Oversee office moves, equipment repairs, supply orders, and budget tracking; manage payroll and mileage submissions.
• Special Assignments: Carry out research, coordinate special projects, and represent the department in grievance meetings and interdepartmental communications.
• Performs other related duties as assigned

What Skills Do You Bring

What Qualifications Do You Bring

• Post-secondary education in Office or Business Administration, or an equivalent combination of education and progressively senior administrative experience.
• Strong understanding of business administration principles, modern office practices, and research techniques.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access) and other relevant software applications.
• Excellent organizational, interpersonal, and communication skills—both written and verbal.
• Sound judgment and the ability to manage multiple priorities independently in a fast-paced environment.
• Experience handling confidential and sensitive information with discretion.
• Ability to provide guidance on office procedures and corporate policies to staff.
• Comfortable working with automated systems and maintaining databases and records.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI