Administrative Assistant

Administrative Assistant

AY3 Administrative Secretary 3

Regular/full-time; Term/full-time

Various Departments

Various Branches, Various Divisions

Winnipeg MB

Advertisement Number: 44425

Salary(s): AY3 $47,150.00 - $55,264.00 per year

Closing Date: August 10, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list will be created for similar positions in Winnipeg. This competition may be used to appoint successful candidate(s) to current and future regular, term or acting status appointments subject to staffing approval. Candidates who do not meet all essential criteria may be considered for positions on an underfill basis.

The Province of Manitoba is seeking qualified candidates to fill administrative assistant positions throughout the various government departments. This competition will be used to fill positions at the Administrative Assistant 3 level of varying employment opportunities. Language requirements, security requirements, conditions of employment and work location may vary depending on the needs of the position(s) being staffed.

Some Administrative Assistant 3 positions are designated as bilingual. For these positions, the successful candidate must be able to read, write and verbally communicate in both official languages (English and French).

To be considered for this competition you must submit a resume only. The selection board will rely on the information provided in the resume to determine whether a candidate will be invited for further assessment.

Conditions of Employment:

• Must be legally entitled to work in Canada

• A satisfactory Criminal Record Check (Vulnerable Sector Search), Adult Abuse Registry Check, Child Abuse Registry Check, and/or enhanced security screening may be required for some positions

Qualifications:
Essential

• Post-secondary education in an administrative field and/or experience performing various administrative, clerical and reception duties in an office type of environment such as, but not limited to: tracking correspondence, processing incoming and outgoing mail, filing, managing calendars and shared inboxes, coordinating meetings, answering phones, etc.
• Experience and proficiency with Microsoft Office programs (Excel, Word, and Outlook) or similar software applications.
• Strong written communication skills with experience drafting, proofreading, editing and/or formatting correspondence with a high degree of accuracy and attention to detail.
• Strong verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines.
• Strong interpersonal skills with the ability to maintain effective working relationships with employees at all levels of the organization and external contacts.
• Ability to work independently and solve problems.
• Ability to work with highly sensitive material in a confidential and professional manner.

• Ability to read, write and verbally communicate in French.

Duties:
Duties may include:

• Providing administrative and secretarial support for executive and senior management including scheduling and meeting coordination, processing mail, receiving, screening and directing inquiries;
• Maintaining paper and electronic filing and tracking systems;
• Managing a high traffic inbox and moderating document version control;
• Formatting, editing and proofing documents.

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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