Job Title: Administrative Assistant
Location: G3 Pasqua
The Administrative Assistant is responsible for completion of all business administration functions. Key objectives include paying farmers for grain deliveries accurately and promptly; assisting with other financial aspects of the business; maintaining an efficient and well organized office; providing excellent customer service; and positive working relationships with G3 colleagues and business partners.
KEY RESPONSIBILITIES:
- Greets customers/visitors and answers their questions promptly and professionally
- Maintains office files, coordinates incoming/outgoing mail and courier packages, and manages office supplies
- Prepares letters, memos, and reports
- Provides support and data entry for various systems (Agrosoft, SAP, CRM, etc.)
- Provides basic office machine and IT support to other staff
- Under direction of their manager, contacts customers regarding the sale or promotion of products and services.
- Performs other related duties as assigned
- Compiles and provides information on items, such as stocks in store, shippable stocks, balance of contracts to arrive, product sales, prices, shipments and accounts outstanding as requested
- Processes customer grain settlements accurately and promptly and in a professional and courteous manner.
- Ensures customer contracts are not being over- or under-filled; notifies Farm Business Representatives of any customer contract issues
- Follows up with the Finance and Accounting department to ensure submitted payables and receivables are properly authorized and payments are received
- Maintains documentation of Safety, Health and Training activities
- Complies with requirements of G3’s Food Safety Quality Management System (FSQMS)
- Highly detail oriented with the ability to multi-task in a fast-paced environment
- Minimum 1 year Office Administration experience
- Intermediate working knowledge of Microsoft programs
- Excellent customer service skills and practices
- Ability to work independently and problem-solve in a confidential environment
- Effective communication and time management skills
- Knowledge of the grain industry is considered an asset
- Financial background is considered an asset
G3 is committed to providing a safe and respectful work environment, and to supporting the success of employees throughout the organization. We encourage women, indigenous people, people with disabilities and members of visible minorities to apply and self-identify. Reasonable accommodations are available to applicants with disabilities.
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