About Us
Colourific Coating Ltd. is a leading powder coating company in Canada for aluminum and steel products. Our powder coatings processes and applications comply to the American Architectural Manufacturers Association (AAMA) stringent specifications. Combined with superior quality assurance systems, just-in-time delivery, clients are provided with outstanding quality, and industry-leading customer service. We coat products for the architectural/building, household appliances, outdoor furniture, electrical components, and fencing industries. These products are sold across the United States, Mexico, South America, Europe, Asia and the Middle East.
Job Summary
At Colourific Coatings Ltd, we thrive when our people thrive. We’re seeking a proactive and detail-oriented Administrative Assistant to join our office. The ideal candidate will have strong communication skills, the ability to multitask, and a solid understanding of accounts receivable and payable processes. This role requires someone who thrives in a fast-paced, dynamic environment while maintaining confidentiality and professionalism. The position involves supporting various administrative duties, including providing key support to management and overseeing financial documentation.
Responsibilities
- Assist with accounts payable and accounts receivable processes
- Enter and update financial data into QuickBooks accounting software
- Vendor invoices – prepare and process into QuickBooks software
- Prepare and process customer invoices into ERP system (OnRamp)
- Prepare and process invoices, expense reports, and purchase orders
- Maintain accurate and organized financial records and documentation (paper & digital records)
- Support monthly, quarterly, and annual financial reporting processes
- Ensure stock levels for PPE and office supplies are consistently maintained.
- Place orders requests on time to ensure smooth business operations
- Address vendor and client inquiries related to payments and billing
- Update and maintain the customer and vendor database to ensure accurate records
- Greet and assist guests visiting the office, ensuring a welcoming and professional environment
- Perform various administrative tasks as needed to support the organization
- Maintain professionalism and strict confidentiality with all company information
Required skills and qualifications
- High school diploma or equivalent; associate’s or bachelor’s degree in accounting, or related field preferred
- Proven experience in an accounting or bookkeeping role
- QuickBooks experience required
- Experience with OnRamp ERP system is considered an asset
- Excellent written and verbal communication skills in English
- Excellent time-management skills with an ability to stay organized and prioritize tasks
- Proficiency with office productivity tools (MS Office, Excel etc.) and an aptitude for learning new software and systems
- Flexible, adaptable team player who can handle challenges and changes in a dynamic environment
- Ability to maintain confidentiality of information related to the company and its employees
- Reliable, patient, and professional in all interactions
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $50,000.00-$53,000.00 per year
Benefits:
- Dental care
- On-site parking
- Vision care
Work Location: In person
Expected start date: 2025-09-08
