Career Opportunity:
Administrative Assistant – Calgary, Edmonton, or Langley
Formed in 1952, CLAC is a national union representing over 60,000 workers in almost every sector of the economy. Based on values of respect, dignity, and fairness, CLAC is committed to building better workplaces, better communities, and better lives. CLAC is an affiliated member of the World Organization of Workers.
We are currently accepting resumes for an Administrative Assistant to join the CLAC Training, Apprenticeship, Jobs - West Team. This is a full-time, temporary (12-Months) position in our Calgary, Edmonton, or Langley Member Centre.
Job Summary:
The Administrative Assistant is responsible for providing administrative support to the Training, Apprenticeship, and Jobs teams.
This role includes performing a variety of administrative tasks, maintaining records, supporting event coordination, and ensuring efficient office operations. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a dynamic environment.
Key Responsibilities:
The essential duties and responsibilities of this position include, but are not limited to, the following:
General Administrative Support:
- Perform tasks such as filing, scanning, copying, and data entry.
- Handle correspondence, manage calendars, and support scheduling.
- Provide backup support for reception and other administrative roles as needed.
Records and Database Management:
- Maintain and update databases, ensuring the accuracy of records related to training, apprenticeship, or job placement.
- Process and organize documentation, including registrations, certificates, and reports.
Event Coordination and Support:
- Assist in planning and coordinating events such as training sessions, job fairs, and apprenticeship activities.
- Handle logistics, including event setup, registration, and follow-up.
Communication and Liaison:
- Communicate with internal and external stakeholders, including employers, members, vendors, and training providers.
- Provide information and respond to inquiries about programs and services.
Office Operations:
- Order office supplies, manage inventory, and support IT-related tasks as required.
- Ensure a well-organized and functional office environment.
Marketing and Promotion Support:
- Assist in preparing marketing materials and supporting outreach efforts.
- Help promote services and programs through administrative tasks related to communication and distribution.
Jobs Administrative Assistant Specific Responsibilities:
- Manage records in the applicant tracking system and support recruitment initiatives.
- Assist in coordinating job fairs, recruitment events, and employer communications.
- Handle job-related inquiries and administrative support for job placement services.
Qualifications:
- High school diploma or equivalent education.
Skills and Experience:
- Minimum 6 months of experience in an administrative role.
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks in a busy, fast-paced environment.
- Familiarity with data entry, record management, and basic office equipment.
Reporting and Accountability:
The position reports to the Jobs Senior Team Lead, TAJ - West.
To Apply:
Please submit your cover letter and resume to Nichole Sexstone, Jobs Senior Team Lead, TAJ-West and indicate in your application where you came across the position.
Application Deadline: August 26, 2025
Approximate Start Date: As soon as possible
CLAC offers a competitive wage and excellent benefit package, as well as the opportunity to work in a dynamic, rewarding, and challenging workplace community.
More information on CLAC can be found at www.clac.ca.
We thank all applicants for their interest, but only candidates under consideration will be contacted.
CLAC is committed to providing accommodations for people with disabilities. If you require an accommodation at any stage of the hiring process, we will work with you to meet your needs.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Ability to commute/relocate:
- Calgary, AB T3J 5K1: reliably commute or plan to relocate before starting work (required)
Work Location: In person
