PERSONNEL CLERK

Ministry of the Solicitor General - Maidstone, ON

Are you knowledgeable of government policies and practices pertaining to personnel and payroll issues? If so, consider the opportunity as Personnel Clerk within the South West Detention Centre where you will establish and maintain various personnel, attendance and payroll records for staff.
What can I expect to do in this role?

  • prepare and submit both regular and fixed-term payroll, attendance and benefits documentation;
  • verify employee entitlements and payroll related payments and deductions;
  • respond to employee inquiries and liaise with human resource specialists;
  • prepare correspondence, input or extract payroll and attendance data and produce reports;
  • calculate and reconcile documents relating to payroll, attendance and employee benefit entitlements.

How do I qualify?
Specialized Knowledge and Skills
  • You have demonstrated knowledge of and experience with payroll, personnel, and attendance processes, regulations and directives.
  • You are able to apply legislation and interpret collective agreements to resolve personnel and payroll issues.
  • You have experience with attendance, payroll and personnel related systems to accurately input data/information.
  • You are proficient with computer software and databases such as Word, Excel and Human Resources Information Systems (HRIS) such as WIN.

Communication and Interpersonal Skills
  • You can explain procedures, practices and directives to employees as they apply to pay related issues.
  • You have writing skills to prepare memos when responding to inquiries.
  • You have demonstrated tact and discretion to resolve discrepancies or complaints.
  • You can maintain confidentiality of personnel related information documents.

Mathematical, Analytical and Problem Solving Skills
  • You can perform accurate mathematical calculations relating to payroll and attendance calculations (i.e. calculating premium payments).
  • You are able to verify human resources and payroll information in reports, spreadsheets or other sources to ensure accuracy.
  • You can resolve discrepancies and explain entitlements.

Organizational Skills
  • You are able to complete work within established time-frames and under minimal supervision.

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.
Additional Information: Address:
  • 1 Temporary, duration up to 14 months, 4819 8th Concession Rd, RR3, Maidstone, West Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitions Schedule: 3-7
Category: Administrative and Support Services
Posted on: Wednesday, December 1, 2021
Note:
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.

    Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

    C-CL-173209/21

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Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]