Apply By: Thursday, July 3, 2025 11:59 pm EDT
Administrative Assistant
Job ID:
230292
Posting status:
Open
Organization:
Ministry of Transportation
Division:
Transportation Infrastructure Management Division/Design and Engineering Branch
City:
Kingston
Position(s) language:
English
Job term:
1 Temporary assignment/contract for up to 12 months with possibility of extension
Job code:
08OAD - Office Administration 08
Salary:
$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you a skilled administrative professional who enjoys helping teams stay organized and on track? Join the Transportation Infrastructure Management Division, where you'll provide key support to managers and staff in a fast-paced, team-focused environment. This is a great opportunity to grow your skills, take on new challenges, and contribute to important transportation projects across the province.
Note: This position is required to report to and work from the physical work location (1355 John Counter Blvd, Kingston) a minimum of three days per week. Current hybrid work arrangements are subject to change.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
Note: This position is required to report to and work from the physical work location (1355 John Counter Blvd, Kingston) a minimum of three days per week. Current hybrid work arrangements are subject to change.
About the job
As part of the team, you will provide essential administrative support in a technical and fast-paced engineering environment. Your work will help the team stay organized, efficient, and focused on delivering high-quality results. Every day will be a little different, but you can expect it to include activities like:- Providing administrative support services tailored to a technical engineering setting.
- Creating and formatting documents, including routine correspondence, reports, and presentations.
- Greeting visitors, answering phones, and responding to general inquiries in a professional and helpful manner.
- Maintaining organized electronic and paper filing systems to ensure easy access to information.
- Collaborating with other administrative staff to support team goals and ensure smooth daily operations.
What you bring to the team
Administrative Knowledge and Skills
You can:- use knowledge of administrative practices to sort and distribute mail, establish and maintain filing systems, order and maintain office supplies, update asset and inventory control
- greet visitors and answer, screen and redirect phone calls to appropriate staff or business unit
- use arithmetic and knowledge of financial processes to calculate employee attendance
- reconcile expenditures related to expense claims, purchasing card statements, purchase orders and invoices
Interpersonal and Communication Skills
- you can provide good customer service, work effectively with other staff
- you can compose routine letters from brief verbal or written instructions
- you have demonstrated judgment, decision-making and analytical skills to determine priority and forward action items to staff or business units on manager's behalf
- you are able to determine the extent of information to be provided in responding to inquiries
- you can assess confidentiality of information to avoid improper release or disclosure of information, and identify and resolve discrepancies
Organizational Skills
- you have organizational and time management skills to arrange and coordinate conferences and meetings, make appointments and travel and accommodation arrangements
- you are able to manage and prioritize own workload to meet urgent deadlines and provide effective support as part of an administrative team
Computer and Documentation Skills
- you have advanced knowledge of computer applications, such as: Word, Excel, PowerPoint and Database software
- you can prepare and track correspondence, charts, tables, graphics, spreadsheets and presentation materials by utilizing a variety of complex features within computer applications
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- a comprehensive compensation and benefits package
- base salary that aligns to market trends with performance-based pay and scheduled salary progression
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more
- a modern, friendly and accessible physical work environment
Additional information:
Apply by:
Thursday, July 3, 2025 11:59 pm EDT
Position details:
- 1 English Temporary, duration up to 12 months, 1355 John Counter Blvd, Kingston, East Region
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, June 18, 2025
Note:
- Less qualified applicants may be considered on an underfill basis.
- T-MT-230292/25
How to apply:
- You must apply online.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
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