Office Coordinator

We are currently recruiting for the full-time position of Office Coordinator, based in Truro, Nova Scotia.

Job Description

This position will perform a broad range of duties. Candidate must have solid communication, writing, and scheduling skills. The successful applicant will interact with professional staff, as well as subcontractors and clients. Candidate must demonstrate a high level of attention to detail, and be a highly organized, self-starter, with clear and proven initiative.

Responsibilities

Under general supervision you will perform varied and complex office duties, and other duties as assigned:

Human Resources

· Assist with recruitment process and onboarding of new employees;

· Maintain accurate employee records and HR database, ensuring accuracy and confidentiality;

· Administer employee benefits programs as well as assisting employees with documentation, enrollment, changes and inquiries;

· Point of contact for employee inquiries, providing guidance and support;

· Assist with scheduling including tracking staff availability, absences and time off requests;

· Communicate with Director, management team and staff on the interpretation of policies, compensation and benefit programs.

Finance

· Process payroll according to schedules;

· Process WCB and Tax remittances;

· Maintain and process expenses and invoices for clients and operations;

· Accurately enter required information to QuickBooks and other financial programs as required

· Prepare monthly reports and presentations.

Office

· Receive and screen communications, including in-person, telephone, mail and email messages;

· Maintain supply inventory;

· Review and direct miscellaneous correspondence and reports;

· Contact individuals inside and outside of the organization to gather and provide information.

Qualifications

Previous experience in office administration, scheduling and payroll

Post Secondary education in a related field

Proficiency in Microsoft Office Suite, Quickbooks, Payworks

Exceptional organizational skills, ability to meet deadlines and adapt to changing priorities

Advanced English, written and spoken.

Ability to obtain a vulnerable sector police check.

Ability and willingness to learn new systems

The rate for this position is negotiable, does include Group Insurance Benefits and vacation entitlement.

If you feel that you are well suited to this position, please submit your resume and include salary expectations in your cover letter. Email resume to tinag@bartimaeus.com.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off

Language:

• English (preferred)

Work Location: In person