HR & Payroll Administrator

Job Title: HR & Payroll Administrator

Location: 40 Samor Road, Toronto
Job Type: Full-Time / Permanent
Department: Human Resources
Reports To: Director, Human Resources

WE ARE: Since 1979, Aptus has specialized in supporting people with complex needs, including those who have a dual diagnosis mental health disorder. To meet these needs, Aptus has a comprehensive clinical team, including Occupational Therapy and Behaviour Services teams.

About the Role:

We are seeking a dedicated and detail-oriented HR & Payroll Administrator with hands-on experience in payroll and benefits administration within a unionized environment. This critical role is ideal for someone who thrives in a fast-paced setting, has a passion for employee service, and demonstrates the highest standards of accuracy and integrity in managing sensitive HR data.

Key Responsibilities:

• Administer and process bi-weekly payroll and benefits with accuracy and compliance.
• Reconcile HR, payroll, and benefits data to ensure integrity and consistency across systems.
• Maintain and update employee records, ensuring accuracy and confidentiality at all times.
• Provide guidance to employees on payroll, benefits, and HR policies in a customer-focused manner.
• Support union-related payroll and benefits processes in accordance with collective agreements.
• Assist in scheduling interviews, meetings, training sessions, and other HR-related activities.
• Collaborate with the broader HR team on various initiatives and employee support services, including recruitment and internal moves.
• Generate reports and analytics as needed for audits, reviews, or internal use.
• Provide administrative support for internal reporting processes, including organizing and tracking staff incident reports and assisting with the WSIB documentation. Ensure all required forms are completed accurately and submitted on time. Maintain organized records, follow up on missing information, and assist with preparing documentation in accordance with internal procedures and compliance standards.
• Stay up to date with relevant legislation, payroll regulations, and best practices.
• Ad-hoc HR projects as assigned.

What You Bring:

• Post-secondary education in Human Resources or related field is a must.
• PCP or other HR/payroll-related designation is an asset.
• Proven experience in HR and payroll administration in a unionized work environment.
• Strong knowledge of payroll systems (Experience with Dayforce, Ceridian, or any other HRIS systems), benefits administration, and employment legislation.
• Exceptional attention to detail and a proactive approach to data accuracy and problem-solving.
• Demonstrated ability to handle employee and organizational information with the utmost confidentiality and discretion.
• Excellent communication and interpersonal skills with a customer-oriented mindset.
• Demonstrated ability to perform well under pressure and handle multiple, competing priorities.
• Passionate about supporting employee success and contributing to a positive workplace culture.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Tech-savvy, with proficiency in MS Office Suite and HRIS/payroll systems.

We are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the hiring process.

Aptus is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We welcome applications from people of all ancestries, national origins, races, creeds, colours, religions, genders, gender identities or expressions, sexual orientations, genetics, abilities, ages, body sizes, veteran status, or any other characteristics that make each of us different.

PLEASE NOTE: To protect the health and safety of our staff, the people we support and their families and in the interest to follow strong public health measures, it is a requirement of employment at Aptus to be fully vaccinated against COVID-19 in accordance with our Vaccination Policy.

We thank all interested applicants. However, only those individuals whose skills, qualifications, and experience best match the requisite skills, experience and qualifications of the job for which they are applying will be contacted. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• Vision care
• Wellness program

Education:

• DCS / DEC (required)

Experience:

• Payroll and benefits administration: 1 year (required)
• unionized work group payroll: 1 year (required)
• DAYFORCE payroll system: 1 year (required)

Licence/Certification:

• PCP certification (preferred)

Work Location: In person