Administrative Assistant - Community Infrastructure Commission

• Schedule and coordinate meetings and events, including logistics for meeting location and set-up, confirming availability of outside parties and meeting materials, arranging catering, resolving calendar conflicts, and providing immediate meeting/event support.
• Prepare and distribute meeting agendas, attend meetings to create and distribute meeting minutes, and prepare correspondence maintaining a high level of accuracy and confidentiality.
• Manage the purchase, stocking and distribution of office supplies, as well as the preparation and expense submission of bill reconciliations for the Commissioner.
• Manage Commissioner Office operating budget including quarterly review and year end forecasting.
• Assist with special administrative projects as requested, researching and providing data and additional information. Perform basic information gathering as specifically directed.
• Maintaining corporate files for the Commissioner of Community Infrastructure office.
• Representing the Commission as a member of the corporate CREST organization.
• Representing the Town and the Commission in a professional and courteous manner in all dealings with the public, the mayor and members of council, senior staff and other groups, agencies and individuals.
• Work closely with other Administrative Assistants to provide back-up and coverage when required.
• Perform other duties as assigned.

You have a Community College Diploma in Office Administration or equivalent. Your formal education is augmented by 3 to 5 years of progressively responsible positions that have resulted in outstanding administrative office skills, complemented by a highly developed understanding of municipal government and service delivery. An equivalent combination of education and experience may also be considered.

In addition, your experience includes:

• 
  The ability to respect confidentiality while demonstrating maturity, initiative, discretion and good judgment.
• Effective interpersonal, organizational and communication skills to enable the candidate to represent the Community Infrastructure Commission in a professional and courteous manner in dealing with the general public and staff, and in coordinating customer service responses.
• Proofreading, letter writing, minute taking, editing and writing skills to support management in correspondence, report writing and preparing presentation materials.
• Proficiency and strong acumen for the effective use of technology with office automation and computer applications such as Microsoft Office products, including Microsoft Outlook and EAMS.

Core Knowledge Required for Success:

You are an experienced professional with a comprehensive knowledge of:

• Current and future policies, practices, trends, technology, and information.
• Acts, regulations, and directives as they apply.
• Microsoft Office products

Leadership Competencies

• Strategic Thinking – thinking things through
• Engagement – working effectively with people, organizations and partners
• Management excellence – delivering results through own work, relationships and responsibilities
• Accountability and Respect – serving with integrity and respect

Corporate Values:

Teamwork, accountability, dedication, honesty, innovation, and respect

DATED: Monday August 25, 2025

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

We thank all applicants and advise that only those selected for an interview will be contacted.