Accounts Payable and Receivable Supervisor

Position: Accounts Payable and Accounts Receivable Supervisor

Location: Summerland

Reports to: Financial Controller

Status: Full-time

Job Description

The Accounts Payable/Receivable Supervisor is directly responsible for performing and/or reviewing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The AP/AR Supervisor will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to AP/AR management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations. This position is responsible for supporting the accounting department within the OSF spectrum of operations to support OSF’s constantly expanding range of activities, including the commercialization of our nonbrowning Arctic® apple varieties in the US and Canada.

Position Requirements

• Bachelor's degree in Accounting, Finance, or Business Administration and 5 years of experience, or an equivalent combination of education and experience.
• 3+ years direct experience in an A/P and A/R capacity.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Strong knowledge of payment regulations and fair credit practices.
• Strong knowledge of collection regulations and fair credit practices.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Experience in gathering data, compiling the proper information, and preparing financial reports.
• Able to perform moderate to complex account reconciliations.
• Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
• Basic knowledge of accounting systems, budgets, and internal controls.
• Excellent working knowledge of Microsoft applications; Business Central, MS Word, and Excel.
• Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Excellent teamwork and team building skills.
• Able to effectively communicate both verbally and in writing.
• Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
• Strong problem identification and problem resolution skills.

A/P Position Responsibilities

• Collaborate with the Financial Controller and Senior Accountant to maintain collection goals and general A/P and performance levels.
• Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
• Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
• Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
• Review and reconcile company payments to general ledgers.
• Review bills to the company for potential errors and/or discrepancies.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Review A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Form payment strategies to make timely A/P payments and mitigate supplier objections.
• Investigate payment problems while following corporate A/P policies and procedures.
• Supervise and support AP Administrator
• Other duties as directed by supervisor.

A/R Position Responsibilities

• Collaborate with the Financial Controller and Senior Accountant to maintain collection goals and general A/R performance levels.
• Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete job duties.
• Prepare weekly report on AR balances and actions taken to collect overdue accounts.
• Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment.
• Post and reconcile customer payments to general ledgers.
• Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Form collection strategies to mitigate customer objections to making timely A/R payments.
• Investigate collection problems and advise customers on corporate A/R policies and procedures.
• Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Other duties as directed by supervisor.

MISSION STATEMENT

Harnessing excellence in talent, our passion, culture, technology, and innovation, OSF delivers premium quality tree fruit products in the constant pursuit of a healthier, more sustainable world.

Okanagan Specialty Fruits® (OSF) is a vertically integrated company specializing in the development, growing, processing and marketing of novel tree fruit varieties developed through bioengineering, gene editing, and other molecular tools. Based in Summerland, British Columbia, Canada, OSF was founded in 1996 and acquired by an affiliate of Third Security, LLC in 2020. OSF’s flagship product is its nonbrowning Arctic® apples. Arctic apples provide a sustainable solution to less food waste and improved apple consumption. For consumer information, visit www.arcticapples.com; for company information and partnership opportunities, visit www.okspecialtyfruits.com.