EXISTING CNC CUPE Employees:
For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.
Employment Status Full Time Employment Type Leave Replacement Job SummaryThe Accounts Payable/Payroll Clerk ensures proper and timely payment of the College obligations, and commitments including accounts payable and employee payroll in accordance with established procedures, authorization levels, and contractual obligations required by law.
Specific Duties
Carry out the specific work and duties, within the Accounts Payable function, which includes the following:
Carry out the specific work and duties, within the Payroll function, which includes the following:
Carry out the shared work and duties, within the AP/Payroll functions, which includes the following::
Skills & Qualifications
- Work closely with the purchasing department in all matters related to accounts payable.
- Verify WCB, GST and Social Insurance Numbers for new vendors prior to payment.
- Using established procedures, generate payments on a timely basis through the use of approved payment methods. Ensure all cheques are properly signed/initialled and otherwise correct before delivery/mailing and that cheque stock is kept in a secure location.
- Ensure that all credits, overpayments, etc. are repaid, send established letters as appropriate.
- Ensure all month end information is compiled and data entered correctly (including journals and month end entries.)
- Reconcile vendor accounts and various budget codes on a monthly basis obtain necessary invoices/information and approval to reconcile.
- Prepare internal reports as required.
- Provide services such as doing bank deposits, invoicing, or special projects for other areas in Financial Services as may be assigned.
Carry out the specific work and duties, within the Payroll function, which includes the following:
- Verify data that affects the payroll process.
- Maintain employee records and files.
- Assist with processing pay, and completing leave plan audits.
Carry out the shared work and duties, within the AP/Payroll functions, which includes the following::
- Handle queries and problems raised by suppliers, staff and students.
- Maintain filing system of all pending and completed documentation according to established timetable.
- Compile, maintain, and update regularly a working manual in sufficient detail to enable a qualified person to substitute with minimal training.
- Seek ways and/or make recommendations for improving procedures and creating efficient operations.
- Act as back up or relief coverage for other areas in Financial Services as assigned by the Director of Finance, Financial Services Supervisor or designate.
- You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners.
- You will promote a positive work atmosphere by interacting and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
- Other duties as assigned by Director of Finance, Financial Services Supervisor or designate.
- Recognized one (1) year certificate in Accounting, Finance or Business
- 2 years or more recent experience in a computerized accounting environment including payroll
- Proven computer experience, including word processing and spreadsheet creation and use.
- Good interpersonal skills.
- Flexible in work habits.
- Ability to work to under pressure, prioritise workload and meet deadlines.
Posting Detail Information
Posting Number
25-110SP
Employee Group
Operational
Desired Start Date
08/18/2025
Position end date (if temporary or seasonal)
12/15/2025
Additional Appointment Details
Number of Hours per week
35
Posting Competition Status
Accepting Applications
Open Date
07/28/2025
Screening/Close Date
08/08/2025
Remain Open Until Filled
Yes
Special Instruction/Details to Applicant