Accounting & Payroll Coordinator

Crawford Smith & Swallow is not just another accounting firm. We thrive on over 80 years of experience in the Niagara region. We don’t just crunch numbers, we believe that behind every digit lies a story waiting to be told, a puzzle to be solved and a pathway to prosperity waiting to be discovered. CSS celebrates that enthusiasm with our staff by fostering a supportive, collaborative environment conducive to the personal and professional growth of our team members. So, if your ready to embark on a journey where we’re shaping destinies of multiple companies, one number at a time, we invite you to apply.

Position Overview

We are seeking an experienced and detail-oriented Accounting & Payroll Coordinator to join our team. This role is critical in ensuring the accurate and efficient delivery of full-cycle bookkeeping, payroll processing, and financial support services for a diverse client base. The successful candidate will bring strong technical knowledge, exceptional organizational skills, and a proactive approach to supporting day-to-day accounting operations.

Key Responsibilities

• Client Full-Cycle Bookkeeping: Maintain accurate and up-to-date general ledgers, including posting journal entries, monthly reconciliations of bank and credit card accounts, and maintaining supporting schedules for accruals, prepaids, and other balance sheet accounts.
• Accounts Payable: Assist in the review and processing of vendor invoices; maintain vendor records and resolve discrepancies.
• Accounts Receivable: Assist in the preparation and issuance of client invoices; monitor aged reports; record incoming payments and reconcile customer accounts.
• Client Payroll Administration: Process payroll using internal payroll system or third-party provider; ensure proper remittances of source deductions (CPP, EI, income tax); prepare and file T4s, ROEs, and WSIB/EHT filings; track and manage vacation pay, sick leave, and other entitlements across multiple organizations
• Sales Tax Filings: Prepare and file GST/HST return for firm; ensure accuracy and compliance with CRA guidelines.
• Digital File Organization: Maintain accurate accounting files in QuickBooks Desktop and paper files; ensure all documentation is filed and organized in an accessible manner; maintain scheduled server backup procedures, daily, weekly and monthly.
• Tax & Assurance Support: Prepare supporting documents and financial data for corporate tax filings, efile multiple corporate, personal and Trust year end returns
• Special Projects & Ad Hoc Work: Assist with onboarding new client files, historical clean-ups, or implementation of improved processes and technologies

Qualifications

• 7 to 10 years of progressive bookkeeping, payroll and corporate finance experience
• Proficient in QuickBooks Desktop, QBO, EasyPay and Wagepoint
• Knowledge of CaseWare, Taxprep and iFirm considered an asset
• Strong understanding of A/R, A/P, and payroll processing, PCP certificate is desirable but not required
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication skills, both written and verbal
• Proficient with Microsoft Office (Excel, Word, Outlook)

Benefits:

We offer competitive compensation packages, including group benefits such as health, vision and dental insurance, 3 weeks paid vacation, paid health and wellness days, paid community volunteering hours, shorter hours on Fridays in the summer and professional development opportunities.

Crawford Smith & Swallow is an equal opportunity employer committed to diversity and inclusion. We encourage qualified individuals from all backgrounds to apply.

If you are prepared to take charge of your future and contribute to our company’s success, we are eager to hear from you.

Job Types: Full-time, Permanent

Pay: $52,500.00-$58,000.00 per year

Experience:

• Bookkeeping: 7 years (required)
• Payroll: 7 years (required)

Work Location: In person