The AML Shop is a boutique consultancy full of accountants and compliance professionals — but don’t let that scare you off. We’re a dynamic team that works hard, laughs often, and knows that spreadsheets and good humour are not mutually exclusive.
Reporting to the Managing Director, the Service Line Administrator is the glue that holds our moving parts together. Supporting multiple service lines and a dynamic cast of stakeholders, you’ll juggle priorities like a pro, keep projects humming along, and generally make chaos look easy. You bring sharp critical thinking, eagle-eyed attention to detail, and a knack for staying five steps ahead. If you take pride in getting things right, thrive under a bit of pressure, and secretly enjoy organizing the unorganizable — we want to hear from you.
This is a Full-time or Part-time role (Friday availability is a must!)
What the position entails:
Document Support:
- Formatting and preparing routine reports and/or presentations for various stakeholders
- Assistance with drafting project proposals, of a routine nature
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
- Responsible for firm wide document management in SharePoint, including periodic review and clean up of folders, assisting team members in locating files as needed, and file lock down and archiving
Office Support:
- Support various service line leaders with arranging calls with new and existing clients and team members
- Setting up new clients and projects in our project management database, and updating client/project information on request
- Assistance with preparing and summarizing time and expense reports, as needed
- Supporting service line leaders and project managers with internal/external communications on project statuses, enquiries and/or billing and receivables, as needed
- Assistance with staff meetings and functions, and administrative support for other firm wide initiatives
- Act as a back up to other members of the admin team
- Ad hoc requests
What will you need to succeed?
- Minimum 3 years’ experience providing support in a corporate administrative environment
- Superior writing, proofreading, editing and diplomatic communications skills
- Intermediate to senior level skills with MS Office (Outlook, Word, Excel and PowerPoint), comfortable learning new software
- Project coordination and delivery through use of tools like SharePoint, an asset
- Time management and finely tuned prioritization skills
- Proven organizational and multi-tasking abilities
What’s in it for you?
Work in a dynamic, collaborative, progressive, and high-performing fully remote team that values people, and dedication to our craft and clients.
Please note:
Only candidates living in Canada and legally authorized to work in Canada will be considered.
Only selected candidates will be contacted for interview.
The chosen candidate must undergo a background check.
Job Types: Full-time, Part-time, Fixed term contract
Contract length: 6 months
Pay: $20.00-$30.00 per hour
Application question(s):
- Are you legally authorized to work in Canada?
Experience:
- administrative support: 3 years (required)
Work Location: Remote
