Senior HRIS Administrator / HR Generalist

D-Wave (NYSE: QBTS), D-Wave is a leader in the development and delivery of quantum computing systems, software, and services. We are the world’s first commercial supplier of quantum computers, and the only company building both annealing and gate-model quantum computers. Our mission is to help customers realize the value of quantum, today. Our quantum computers — the world’s largest — feature QPUs with sub-second response times and can be deployed on-premises or accessed through our quantum cloud service, which offers 99.9% availability and uptime. More than 100 organizations trust D-Wave with their toughest computational challenges. With over 200 million problems submitted to our quantum systems to date, our customers apply our technology to address use cases spanning optimization, artificial intelligence, research and more. Learn more about realizing the value of quantum computing today and how we’re shaping the quantum-driven industrial and societal advancements of tomorrow: www.dwavequantum.com.

You can read more about our company and our innovations in the pages of The Wall Street Journal, Time Magazine, Fast Company, MIT Technology Review, Forbes, Inc. Magazine, Wired and across many whitepapers. 

At D-Wave, we’re helping customers realize the value of quantum computing today and are shaping the quantum-driven industrial and societal advancements of tomorrow.

About the role

We are seeking an experienced, detail-oriented Senior HRIS Administrator/HR Generalist to lead and support the successful implementation of talent workflows within our Human Resources Information System (HRIS) while preserving full adherence to data management protocols and contribute to a strong employee experience at each step of the employment lifecycle. The role additionally provides hands-on support across core HR talent processes as needed. This hybrid role blends strong technical expertise with generalist responsibilities to ensure the HR function operates efficiently and appropriately scales as the company continues to grow.

Please note that this role can be remote within Canada or Hybrid if within commuting distance of our facility in Burnaby BC.

What you'll do

HRIS Administration and Optimization (~70%)

• Project manages the end-to-end implementation of new HRIS modules and upgrades to existing ones; partner within HR and cross-functionally with IT, Finance, Legal, and other relevant stakeholders to ensure the successful deployment of new modules and/or enhancements based on identified business /user requirements.
• Develop and maintain robust data integrity protocols, including regular audits, data governance frameworks, and secure migration strategies to ensure accuracy, security, and global compliance with local jurisdictions.
• Leverage AI-powered tools and automation within the HRIS to enhance employee and manager self-service capabilities and streamline task flow.
• Analyze, refine, and document HRIS workflows to align with the system optimization roadmap, user needs, and evolving business requirements.
• Champion change management and deliver stakeholder training to ensure early adoption, drive system utilization, and maximize return on investment.
• Troubleshoot and resolve technical issues, collaborating with internal teams and external vendors to address system-related concerns efficiently.
• Support internal and external compliance reporting, partner with auditors, and contribute to broader HR risk mitigation strategies.
• Support adjacent HR technologies, integrating and optimizing tools that work alongside the HRIS to improve the overall people tech ecosystem.
• Serve as primary interface with Rippling, ensuring the system is fully leveraged across modules and functionalities.
• Partner with and support Sr. Manager, Workforce Analytics to ensure data is available, accurate, and actionable for strategic HR and business insights.

HR Generalist Support (~30%)

• Provide hands-on support with general inquiries, escalating complex matters as applicable.
• Ensure consistent application of HR policies and practices in accordance with federal, state, and local laws.
• Maintain and audit employee records, role-based documentation for access to employee information for accurate access to HRIS data.
• Participates in the material preparation of internal and external audits and support compliance reporting globally (e.g., E-Verify, I-9, SOC2 and SOX, etc.).
• Provide benefits administration support as needed, including open enrollment, Cobra packages and monthly bill reconciliation.
• Act as a trusted point of contact to employees and managers, promoting a positive employee experience.

About You

• Preferred degree in Human Resources, Business Administration or Information Technology and 3-5 years of experience in an HRIS implementation/ administration role, paired with HR generalist hands-on support.
• Demonstrated implementation experience across multiple HRIS platforms (e.g. Workday, Rippling, SAP, UKG, etc.) in companies with a global footprint and in high growth mode.
• Experience with data privacy regulations (e.g., GDPR, HIPAA).
• Intermediate to advanced knowledge of HR talent processes and best practices.
• Exceptional attention to details, with strong analytical and troubleshooting skills.
• Strong project management skills from system requirements gathering to building  implementation timelines and status update reporting across multiple projects/initiatives.
• Ability to assess and recommend effective ways to incorporate AI technologies to automate repetitive/routine tasks.
• Advanced Excel skills and data analysis tools.
• Strong interpersonal and communication skills (verbal and written).
• High Tech, Bio Tech, Games industry sector experience preferred.

A D-Waver's DNA

• We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.
• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.
• We hold ourselves accountable for delivering results. We make decisions & take responsibility so that we can act & support each other.
• As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

Our Compensation Philosophy is Simple but Powerful:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got — not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team. 

During the interview process, your Recruiter will review our total rewards (base, equity, bonus, perks, benefit, culture). The final offer is determined by your proficiencies within this level.   

Inclusion: 

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark. Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

The Fine Print: 

No 3rd party candidates will be accepted

It is D-Wave Systems Inc. policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.