Receptionist/Administrative Assistant

RECEPTIONIST/ADMINISTRATIVE ASSISTANT

This position will be responsible for providing general front-line reception and administrative support, including scheduling meetings, planning events, team communications, while also gaining experience in office, project, and technical professional systems.

KEY RESPONSIBILITIES

• General office functions, such as distributing mail, greeting visitors, assisting with correspondence, monitoring office inventory and ordering supplies

• Answering and directing all incoming phone calls

• Organize meeting logistics, including room bookings, IT requirements, catering, and room layout

• Coordinate cost effective and efficient travel arrangements when necessary for business travel

• Manage and maintain schedules and boardrooms in online calendars

• Collecting and managing deliveries to the office

• Attend meetings and take meeting minutes as required

• Assistance with filing and organization of documents

• Maintain PPE inventory and assist employees with their PPE requirements

• Data entry into relevant systems

• Ensure office and reception area is opened during business hours and closed at the end of the day

• Manage company fleet vehicles by coordinating requests, inspecting vehicles upon return, and booking maintenance when required

• Other office duties as required

QUALIFICATIONS AND EXPERIENCE

• College diploma in an administrative or business program preferred

• Experience in an administrative capacity

• Strong ability to prioritize and anticipate business/team needs

• Organized self-starter with proven ability to multitask

• Team oriented and ability to support team members and clients

• Proficient with Microsoft Outlook, Word, PowerPoint, Excel, and MS Teams

• Excellent written and verbal communication

PROVIDED BY NORDMIN

· An excellent working environment focused on client needs and project delivery in a flexible, inclusive team.

· Access to paid training and education reimbursement opportunities.

· A highly competitive salary, paid overtime, a matching RRSP system and profit sharing, when possible.

· Extended Health, Dental and Disability and Life Insurance Benefits.

· Healthcare Spending Account.

· Access to an Employee and Family Assistance Program.

· A Wellness Allowance.

· On-site gym.

· Access to state-of-the-art operating systems and equipment to compliment your skills.

· Reasonably flexible working arrangements.

· Paid time off during the December holiday season, when possible.

POSITION SPECIFICS

Annual Salary Starting at $52,020

Bonus Pay/Profit Sharing, when possible

8:00 to 5:00, Monday – Friday

Location: In Person, Thunder Bay Main Office

Join a highly skilled team of professionals, executing world class projects with Team Nordmin!

Nordmin is an equal opportunity employer who is committed to providing an inclusive recruitment and selection process. Appropriate accommodation will be provided upon request as required by the Accessibility for Ontarians with Disabilities Act (AODA).

Interested individuals are asked to upload their resume and cover letter to:

www.nordmin.com/careers

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• Profit sharing
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Work Location: In person