Overview
We are seeking a friendly, organized, and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential in providing administrative support and ensuring the smooth operation of our office in a fast-paced environment. The ideal candidate will be proficient in managing phone systems, handling clerical tasks, and maintaining organization. A background in an HVAC business is preferred but not required.
Responsibilities
- Greet visitors warmly and assist them with inquiries or direct them to the appropriate staff member.
- Answer, screen, and forward incoming calls.
- Provide basic and accurate information in-person and via phone/email.
- Maintain and organize files, both physical and digital, ensuring easy access to important documents.
- Utilize Service Titan for scheduling appointments, managing calendars, and creating documents.
- Perform data entry tasks accurately and efficiently.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and tracking expenses.
- Provide clerical support to various departments as needed, such as filing, photocopying, transcribing, faxing, and preparing reports.
- Receive, sort, and distribute daily mail/deliveries.
Experience
- Previous experience in a receptionist or administrative assistant role is preferred.
- Familiarity with phone systems and office equipment.
- Experience with QuickBooks is a plus.
- Proficiency in Microsoft Office Suite.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Ability to be resourceful and proactive when issues arise.
- Solid written and verbal communication skills.
- Excellent clerical skills, including attention to detail in data entry and proofreading.
- Positive and professional attitude.
- A background in HVAC is advantageous but not mandatory.
If you possess these skills and are looking for an opportunity to contribute positively to our team, we encourage you to apply for this vital position.
Job Type: Full-time
Pay: $21.00-$23.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
Work Location: In person
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