Job Overview
The Operations Coordinator will be the central point of communication and planning across all aspects of the association’s activities. This role requires a motivated and resourceful individual who thrives in a dynamic environment, is comfortable working independently, and can manage multiple priorities across a diverse organization.
Reporting directly to the Board of Directors, specifically the VP Operations Director, the Operations Coordinator will work closely with a collection of volunteer section chairs, volunteers, and administrative staff to plan and execute projects, support events, and ensure our facilities are running smoothly.
This is a highly interactive position that requires frequent engagement with members, staff, and the public. Your communication style must be clear and neutral as you will be communicating with members with diverse needs and communication styles.
Key Responsibilities
- Serve as the on-site coordinator and compliance lead, maintaining a visible presence at all venues to ensure smooth operations and adherence to association policies and safety standards.
- Coordinate with section leads (chairpersons) to understand their individual operational needs, ensuring compliance with local, regional and federal requirements, and help execute approved projects.
- Manage the coordination of projects across sections, including efficient scheduling of equipment rentals and contractors.
- Schedule, organize, and follow up on volunteer work parties.
- Track progress on projects and hire contractors as needed when volunteer participation is insufficient.
- Schedule volunteer Range Safety Officers (RSOs) for the outdoor ranges, particularly during peak periods. Coordinate onboarding and training of new RSO volunteers.
- Serve as a key liaison between the Board and the day-to-day operations of the association.
- Exercise autonomy in identifying and initiating projects that support the association’s goals
- Hire, onboard, and supervise summer students and other temporary or part-time staff.
- Work in partnership with our office administrator and caretaker and assist our office assistant to support member inquiries and provide front-line service.
- Maintain up-to-date digital records, including schedules, permits, and communications.
- Represent the association professionally in all public interactions and communications.
Key Qualifications
- Strong organizational and time management skills.
- Experience in operations, project management, and non-profit administration.
- Comfortable managing volunteers and paid staff.
- Technical aptitude for computer and mechanical systems.
- HR experience, including hiring and managing employment contracts.
- Confident communicator with excellent interpersonal skills.
- Proficient with common office software (e.g., MS Office, Google Workspace) as well as keen ability to learn and use emerging software and hardware technologies.
- Able to work independently and with minimal supervision.
- Proven ability to multitask and prioritize effectively.
- Positive, can-do attitude with a willingness to pitch in wherever needed.
- Experience working with or reporting to a Board of Directors is an asset.
- Knowledge of recreational or outdoor facility management is an asset.
- Must hold valid non-restricted and restricted Possession and Acquisition Licences (PAL) and be willing to obtain RSO certification through training provided by the association, to ensure credibility and gravitas around the facility, particularly at the ranges.
- Must have or be willing to immediately obtain an OFA Level 2 with CPR/AED training and certification.
What We’re Looking For
We’re looking for someone who is self-driven, takes pride in their work, and wants to be part of something meaningful. The right candidate will be assertive, confident, and capable of taking initiative—even in the absence of detailed instruction. Weekly meetings, tasks, project updates are expected.
This is a role for someone who wants to take ownership of their work and be proud of their impact.
We are looking for someone who can follow direction accurately and is not afraid to ask for clarification if needed. Applicants must clearly identify in their response how your combination of work experience and training will address the needs of this role.
Why Join Us?
· Work in one of the most beautiful office settings in the country.
· Be part of a close-knit community of hardworking, honest people.
· Get involved in meaningful recreational and conservation programs.
· Enjoy the opportunity to participate in activities such as conservation programs, sport shooting, fishing, and archery.
Help shape the future of a growing and dynamic association.
We thank applicants in advance for their interest. We will be reviewing resumes through August with interviews occurring during the last week of August and aiming for a Mid-Late September start date.
Applicants from out of town - please be CLEARLY aware of the extremely tight rental market for accommodation here in the in Comox Valley and consider your logistics before applying for this position.
Job Type: Full-time
Pay: $55,000.00-$75,000.00 per year
Benefits:
- Casual dress
- On-site parking
Flexible language requirement:
- French not required
Schedule:
- Day shift
Language:
- English (required)
Work Location: In person
