Apply By: Wednesday, September 10, 2025 11:59 pm EDT
Legal Administrative Secretary
Job ID:
233670
Posting status:
Open
Organization:
Ministry of the Attorney General
Division:
Criminal Law Division
City:
Chatham
Position(s) language:
English
Job term:
1 Permanent
Job code:
09OAD - Office Administration 09
Salary:
$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
*Indicates the salary listed as per the OPSEU Collective Agreement.
A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
About the job
You will:- Provide a full range of administrative secretarial services
- Utilize a personal computer to transcribe a variety of documents in proper legal style
- Accept service on various documents
- Maintain Ontario and Superior Court files
- Type Ontario and Superior Court subpoenas
- Provide reception duties by answering the telephone and dealing with inquiries at the counter
- Provide a variety of clerical services
What you bring to the team
Mandatory:
- You can type 50 words per minute
- Ability to achieve 70% in a series of tests for spelling, word usage and sentence recognition
Legal Secretarial Knowledge:
- You have demonstrated secretarial and administrative experience including knowledge of office procedures
- You have working knowledge of legal terminology and the practices and procedures of the criminal justice system
General Administrative Skills:
- You have the ability to use computer equipment with related software such as Windows, Word, Outlook and related database applications
- You have demonstrated oral and written communication skills
- You have demonstrated initiative, good judgement and excellent organizational skills
- You have interpersonal skills and experience working effectively as a team member with minimal supervision
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
Additional information:
Apply by:
Wednesday, September 10, 2025 11:59 pm EDT
Position details:
- 1 English Permanent, 425 Grand Ave W , Chatham, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3.7
Category:
Legal Services
Posted on:
Tuesday, August 26, 2025
Note:
- About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential. - T-AG-233670/25
How to apply:
- You must apply online.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together
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