Human Resources Administrative Analyst

In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2025. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future. Note that the position may be in the Canadian Branch of BNP Paribas or in one of its subsidiaries based in Montreal.

The position at a glance

The HR Excellence Center focus on the Employee Journey model and provide HR support and operational excellence to both current staff and new joiners:

Employee On-Boarding for new hires, including international mobility.
Workforce Administration/Employee Data Management.
Employee Inquiries/HR case management tool.
Data Governance.
I-9 Immigration Compliance (US only).

In detail

The team members are responsible of the following activities:

Employee On-Boarding

Act as primary the point of contact for new joiners to ensure a positive Employee Experience.
Partner closely with our different teams to issue offer letters.
Enter required data into HR systems to ensure and arrange systems access and a smooth transition to BNP Paribas.

Workforce Administration (employee information and data management)

Collaborate with HR stakeholders to support onboarding of new joiners and validation of employee data in HR information systems.
Responsible for the administration of employee data attributes in HR systems.
Ensure systems (PeopleSoft, SPEAR, etc.) are aligned and/or reconciled.
Support operational tasks for leavers.

Employee Inquiries

Act as point of contact for HR policy questions as needed.
Partner with Benefits team to ensure the proper handling of life events, leaves of absence and additional programs.
Act as subject matter expert for Employee Handbook.

I-9 Immigration Compliance (US only)

Ensure this critical step is handled for new joiners in an accurate and timely manner
Similarly assist, when needed, for any required re-verification of existing staff

Data Governance

Ensure strict respect of Data Governance Principles across all HR IT systems and databases.
Support internal and external data auditing, on a regular and ad hoc basis.

Work conditions: This position provides for standard working conditions in an office and a normal work schedule from Monday to Friday. This position requires little travel.

The strengths and skills that will help you succeed

Bachelor’s degree or higher in Human Resources, Business Administration, or related field-social sciences.
1 to 3 years of HR experience preferred.
High attention to detail.
Ability to adapt, understand and follow processes and work well independently and in a team environment.
Client service-oriented mindset.
Excellent written and verbal communication.
Demonstrate ability to effectively collaborate and communicate with the respective HR and Business stakeholders.
Ability to work as part of a multicultural team.
Proficient in Microsoft office suite.
Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Knowledge of French and English is required.

What’s in it for you

In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering. Hybrid work arrangements are available for most positions. In-office presence is required a minimum of 3 days per week, one of which must be on a Monday and/or a Friday. BNP Paribas provides excellent training and personal development programs, as well as opportunities for career development within the company and internationally.

What you need to know

• We will review candidates as they apply, so don’t wait to submit your application;
• BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
• You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
• If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org

Diversity, Equity and Inclusion (DE&I) at the heart of our commitments

At BNP Paribas all employees are on an equal footing allowing us to create a work environment that values and respects people for their talents, skills and competences.

BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).

About us

BNP Paribas is the top bank in the European Union and a major international banking establishment. Present in 63 countries, with more than 180,000 employees, the bank holds key positions in several areas of banking and financial services.

BNP Paribas’ mission is to contribute to a responsible and sustainable economy by financing and advising its clients according to the highest ethical standards, while striving to respond to essential concerns in terms of the environment, regional development and social inclusion.

Since 1961, BNP Paribas has supported large Canadian companies and institutions in their business development by offering a full range of specialized financial services and investment products.

With over 1,400 employees, BNP Paribas in Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry.

Our certifications and partnerships

• Montreal’s Top Employers 2025
• Canada’s Best Diversity Employers 2025
• Women in Governance – Parity certified - Platinum certification
• Pride at Work Canada
• Part of Les Affaires top 300 companies in Quebec
• Synclusiv
• Ready, Willing and Able
• Autisme sans Limites
• LinkedIn Top Companies 2024

Do you want to discover other BNP Paribas offers in Canada?

*** While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted***