Alumni & Development nurtures a culture of pride and philanthropy at UVic and generates resources for the University's priorities. It comprises a committed staff team who work both centrally and in faculties and departments to identify opportunities where donors and alumni can be instrumental in enhancing the university’s programs, research, and student support.
Advancement Services provides operational programs and services that support the Alumni & Development unit. The Advancement Services functions Gift Services, Advancement Operations, and Prospect Research. Services provided by the Advancement Services Operations team include analytics and business intelligence, business analysis, project and strategy management, data and systems management, vendor management, systems training and user support.
*This position is eligible for a Hybrid Work Arrangement*
The salary range for this position is:
- Recruitment range: $62,989- $69,444 starting salary determined by the PEA Collective Agreement.
- Performance range: $81,896 salary range ceiling is available through annual performance increases.
Mandate:
Reporting to the Data and Systems Manager, the Database Admin Coordinator plays an integral role in ensuring a data driven culture across Alumni and Development by working closely with internal and campus stakeholders to provide systems access, training and quality data to meet the division goals and Advancement service plans.
Objectives:
- Supports the Data and Systems team to ensure contact data is fit for use by fundraisers, campus partners, and the alumni association, to meet UVic fundraising and UVic Alumni Relations Alumni engagement goals.
- Works with division partners to provide systems access and to deliver and maintain an internal training program for employees who use our systems.
- Works with the manager to administer and supervise any student and casual staff including recruiting, scheduling, performance development, coaching, and workload management
This position requires a bachelor’s degree, training, and experience equivalent to 3 years of relevant experience. An equivalent combination of education, training, and experience may be considered.
Knowledge, skills, and abilities include:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Demonstrated knowledge of relational databases and data structures.
- Experience designing and developing training, documentation, and tools.
- Proven records and data management skills.
- Demonstrated experience with the management of information systems and technology in accordance with industry best practice and internal policies and standards including relevant professional development to keep knowledge and skills current.
- Advanced proficiency with computer applications (MS Office suite)
- Ability to apply project management best practices to achieve project goals/tasks on time.
- Demonstrated administrative and organizational skills.
- Demonstrated experience leading and motivating a team of professionals.
- Excellent critical thinking and problem-solving skills
- Ability to build and maintain positive working relationships.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
- Ability to work collaboratively in a team environment and independently.
- Experience interpreting and/or applying policy and procedures.
Assets or Preferences:
- Knowledge of FOIPPA, systems security, Records management and CASL
- Cloud systems, research, and search tools
- Import-O-Matic and the Raiser’s Edge database experience Accepted business techniques to ensure quality assurance
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
