Job Overview
We are seeking a detail-oriented and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong organizational skills and a solid background in accounting and bookkeeping. This role is vital in ensuring that our financial processes run smoothly while providing administrative support to the team.
Responsibilities
Office Manager/Bookkeeper (Full-Time) — Burnside, Dartmouth, NS
Coast to Coast Marketing is hiring! We’re a 25+ year, 100% female-owned company and the largest local retail distributor in Atlantic Canada. If you’re a go-getter, an independent thinker, and a true team player who believes in building the local CPG movement, we want to meet you.
What you’ll do
- Own full-cycle bookkeeping in QuickBooks (QBO preferred): A/P, A/R, invoicing, bank/credit-card reconciliations, journal entries.
- Prepare HST returns, CRA payroll remittances, and support WCB NS reporting.
- Assist with payroll processing and year-end prep (T4 working papers for the accountant).
- Manage Payworks for payroll
- Manage demo program. Our entire demo team will report to you.
- Manage Events Co-oridnator (new position)- we are hiring for.
- Maintain vendor & customer records; manage credit applications and light collections.
- Create PO's, manage all incoming inventory with assistant of the warehouse team lead.
- Support inventory & COGS accuracy (PO matching, landed cost checks, margin reports).
- Produce weekly/monthly financial summaries for leadership; flag variances and opportunities.
- Help improve simple processes & controls as we scale.
What you bring
- Proficiency in QuickBooks (must-have) and solid Excel/Google Sheets skills.
- 2–4+ years of bookkeeping experience (distribution/CPG/manufacturing an asset).
- Accuracy, confidentiality, and strong follow-through; able to work independently and in a fast-moving team.
- Nice to have: experience with inventory systems, EDI/portals, or Shopify/Lightspeed.
- looking for a passionate, dedicated, honest hard worker who understands hustle, and is willing to go the extra mile to make our customers/clients happy.
What we offer
- Competitive salary and room to grow with a fast-growing local company.
- Fun, safe environment, where you can grow professionally
- An on-site role at our Burnside (Dartmouth) office with free parking.
- A values-driven culture that champions Atlantic Canadian producers and products.
How to apply
Email your resume (PDF) [email protected] with the subject line “Bookkeeper – Your Name.” In your email, tell us briefly why you’re excited about supporting local.
- Manage day-to-day office operations, ensuring efficiency and effectiveness in all administrative tasks.
- Oversee accounts payable and accounts receivable processes, ensuring timely payments and collections.
- Perform account reconciliation and bank reconciliation to maintain accurate financial records.
- Utilize accounting software such as QuickBooks, Sage, or Xero for bookkeeping and financial reporting.
- Prepare budgets and conduct account analysis to support financial decision-making.
- Process payroll accurately and on time, ensuring compliance with relevant regulations.
- Maintain organized financial records and documentation for audits and reviews.
- Collaborate with other departments to streamline processes and improve overall office efficiency.
Skills
- Proficiency in accounting software including QuickBooks, Sage, or Xero is essential.
- Strong understanding of accounting principles, payroll processing, and bookkeeping practices.
- Experience with accounts payable, accounts receivable, account reconciliation, and bank reconciliation.
- Excellent analytical skills with the ability to conduct budgeting and account analysis effectively.
- Strong organizational skills with attention to detail to manage multiple tasks simultaneously.
- Ability to communicate effectively with team members and external stakeholders.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) for reporting and documentation purposes. If you are a motivated individual looking to contribute to a dynamic team while managing essential office functions, we encourage you to apply for this exciting opportunity as an Office Manager.
Job Type: Full-time
Pay: $22.00-$30.00 per hour
Expected hours: 37.5 per week
Benefits:
- Casual dress
- Company events
- On-site parking
- Paid time off
- Store discount
Work Location: In person
