About Leyad
Established in 2016, Leyad is a fast-growing Montreal-based Real estate Management company with a diverse portfolio of premier residential, commercial and industrial properties across Canada. Since its creation, Leyad has rapidly established its real estate footprint in different parts of the country with the acquisition and effective management of properties that have been continuously delivering short and long-term value. We strive to strategically maximize value and deliver consistent returns to our stakeholders while maintaining a high commitment to sustainability and building long-term relations with our partners and the communities we serve. Leyad takes pride in identifying opportunities where others see challenges, and our commitment to excellence drives our success.
Position Overview
As the Administrative Assistant/Receptionist, you will be the first point of contact for visitors, clients, and tenants, ensuring a positive and professional experience from the moment they interact with us. In addition to handling receptionist duties, you will assist with administrative tasks, facilitate communication within the office, and provide essential support to the executive team. This is a great opportunity for someone with excellent communication skills and a passion for organization and customer service. This role's office will be at the Niagra Pen Center at St Catharines, Ontario.
Responsibilities
- Ensure office efficiency by maintaining common areas cleaned and organized
- Manage front desk operations, greeting visitors and answering inquiries in a professional manner.
- Handle phone systems efficiently, directing calls and taking messages as necessary.
- Updating and ensuring current
- Oversee and maintain office equipment (facsimile machines, printers, photocopiers, etc.…) for uninterrupted function
- Coordinate with IT on all office equipment and replenish supplies as needed
- Identify needs for the office and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Ensure that the office kitchen is fully equipped and place regular orders for snacks and drinks
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; maintaining file systems; organizing filling cabinets, mailing and shipping packages; etc.…
- Updating insurance certificates and follow up.
- Perform other clerical tasks as needed
Skills
- Exceptional customer service skills to create a welcoming environment.
- Strong data entry abilities with attention to detail for maintaining accurate records.
- Proficiency in administrative tasks, including filing and general office management.
- Highly organized and capable of handling multiple tasks while maintaining accurate records.
- Possesses excellent phone etiquette, clear written communication, and the ability to handle inquiries professionally.
- Works effectively with both the executive and property management teams to ensure smooth operations.
- Experience in property management or sales is beneficial, though not required.
Job Types: Full-time, Permanent
Pay: From $23.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: In person
