Posting Period
Open: August 28, 2025
Deadline: September 3, 2025
Non-Union
Posting Period
Open: August 28, 2025
Deadline: September 3, 2025
Non-Union
Department Name
Medical Affairs - Department of Emergency Medicine
The Administrative Assistant supports the Department Head of Emergency Medicine and is responsible for coordinating and managing administrative functions for the Program, providing executive-level support to Physician Leadership. Additionally, this position entails senior administrative support, demanding discernment and diplomacy to uphold the efficiency of a senior management office. Responsibilities span operational activities and coordinating various initiatives. This role a key contact for the program and serves as a communication hub for program projects, processes, and support.
Regular Full-Time
Rate of Pay: $27.54 to $34.42 per hour
Hours of Work: 37.5 hours per week
Qualifications
As the ideal candidate, you have:
- Successful completion of a 2-year college Diploma in Medical, Executive or Office Administration, or as acceptable by the Hospital
- Minimum three (3) years of relevant experience
- Experience using technology to enhance and process efficiency and workflow
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Advanced Microsoft Office skills, including proficiency in using Microsoft OneDrive and Teams applications
- Excellent interpersonal skills and ability to interact effectively with all levels of the organization; experience dealing with leadership and senior executives
- Ability to identify opportunities and strategies to enhance process efficiency and workflow
- Project management skills and fiscal knowledge
- Leadership and facilitation skills
- Demonstrated practice and commitment to the principles of patient and family centered care
- Demonstrated practice and commitment to patient and staff safety at LHSC
- Demonstrated practice and commitment to LHSC's Vision, Purpose, and Values
- Demonstrated ability to attend work on a regular basis
Has your experience been obtained through alternative pathways? LHSC acknowledges that skills, education and lived experience come in many forms and may have been developed differently from those listed in the job posting. Although LHSC has discretion in determining whether a candidate meets the qualifications and licensing requirements, we welcome applications from those with different experiences who may not meet every requirement listed. Tell us your story and apply today with your resume!
Immunization Requirements
Before beginning employment at LHSC, all new hires must provide documentation related to LHSC?s Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements | LHSC.
Teaching, Learning and Research
LHSC Centre is proudly one of Canada?s largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place where they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.
We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or [email protected].
As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.
Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.
Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work or study permits. It is the employee?s accountability to ensure they are adhering to their specific permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.
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