Apply By: Monday, June 16, 2025 11:59 pm EDT
Administrative and Project Coordinator (Employment Practices Branch)
Job ID:
230342
Posting status:
Open
Organization:
Ministry of Labour, Immigration, Training and Skills Development
Division:
Employment Practices Branch
City:
Sault Ste Marie
Position(s) language:
English
Job term:
1 Temporary assignment/contract up to 12 months with possible extension
Job code:
2A004 - Admin02
Salary:
$58,996.00 - $80,232.00 Per year
If you thrive in a fast-paced environment and love making things happen behind the scenes, this is your opportunity to shine!
The Employment Practices Branch (EPB) of the Ministry of Labour, Immigration, Training and Skills Development is seeking a motivated and highly organized individual to provide administrative support and coordination services in areas such as finance, human resources, and head office operations.
Bring your strong interpersonal and organizational skills to the division where we are committed to the advancement of safe, fair, healthy and productive relationships in the workplace and the broader community.
Who we are:
The Employment Practices Branch (EPB) provides operational direction to administer the Employment Standards (ES) Program, develops operational policy and compliance strategies for the Employment Standards Act (ESA) and the Employment Protection for Foreign Nationals Act (EPFNA), and supports field-based offices in six regions across the province. It has long been recognized that education and compliance go hand-in-hand. As such, the Program actively develops compliance strategies that are comprised of both education and enforcement-related activities, to ensure that workplace parties are provided with compliance assistance as part of proactive inspections and claim investigations.
Note:
This position is required to report to and work from the physical work location a minimum of three days per week.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
This role comes with a comprehensive compensation and benefits package that includes:
The Employment Practices Branch (EPB) of the Ministry of Labour, Immigration, Training and Skills Development is seeking a motivated and highly organized individual to provide administrative support and coordination services in areas such as finance, human resources, and head office operations.
Bring your strong interpersonal and organizational skills to the division where we are committed to the advancement of safe, fair, healthy and productive relationships in the workplace and the broader community.
Who we are:
The Employment Practices Branch (EPB) provides operational direction to administer the Employment Standards (ES) Program, develops operational policy and compliance strategies for the Employment Standards Act (ESA) and the Employment Protection for Foreign Nationals Act (EPFNA), and supports field-based offices in six regions across the province. It has long been recognized that education and compliance go hand-in-hand. As such, the Program actively develops compliance strategies that are comprised of both education and enforcement-related activities, to ensure that workplace parties are provided with compliance assistance as part of proactive inspections and claim investigations.
About the job
As our Administrative and Project Coordinator, you'll play a vital role in supporting our Manager and staff through expert coordination of budgets, HR processes, and legislative program support by:- preparing monthly reconciliation, monitoring in-year expenditures, providing input to update the financial system including calendarized forecasting and analysis, and assisting with purchasing and procurement services
- providing advice on the most efficient use of financial and material resources
- coordinating various activities and requests for the office
- supporting the Ministry's administrative accountability framework by providing administrative, financial, program, human resources, training, and information support to the Manager and program/unit staff
Note:
This position is required to report to and work from the physical work location a minimum of three days per week.
What you bring to the team
Administrative knowledge and skills:
- knowledge of administrative systems, policies procedures, practices and processes (e.g. accommodation, file retention, records management, correspondence tracking, procurement methods, fleet logs);
- demonstrated knowledge and experience with HR processes and procedures related to applying merit dates, recruitment processes and handling personnel files;
- demonstrated knowledge and experience with budget and accounting procedures, practices and information systems in order to prepare expenditure forecasts, identify expenditure problems, monitor in-year expenditures, reconcile expenditure reports, and prepare regular budget reports;
- ability to operate/maintain common office equipment
Communication and interpersonal skills:
- you can respond to inquiries, prepare correspondence and reports;
- client service and relationship management skills to work with a variety of clients, senior staff and management;
- ability to deal with irate customers;
- consultation skills to discuss expenditure issues and problems with management and staff;
- ability to present options to decision-makers;
- demonstrated experience working with word processing, spreadsheet, and presentation applications
Analytical and problem-solving skills:
- you can resolve a variety of administrative issues and recommend solutions;
- ability to identify and prioritize issues for the attention of management or staff, addressing a number of issues concurrently;
- you can detect and resolve expenditure issues, monitor/assess in-year expenditures, compile/analyze data to justify budget estimates and expenditures to prepare financial reports
Organizational and planning skills:
- you can manage several ongoing tasks, prioritize workload and meet deadlines within strict timeframes
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services
Additional information:
Apply by:
Monday, June 16, 2025 11:59 pm EDT
Position details:
- 1 English Temporary, duration up to 12 months, 70 Foster Dr, Sault Ste Marie, North Region
Compensation group:
Association of Management, Administrative and Professional Crown Employees of Ontario
Work hours:
Schedule 6
Category:
Administrative and Support Services
Posted on:
Monday, June 2, 2025
Note:
- E-LB-230342/25
How to apply:
- You must apply online.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
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