National Board Relations Coordinator - Bilingual
Location: Hybrid/Remote (Quebec)
Reports to: Executive Director
Job Type: Full-Time 35 Hour work week
Position Summary:
The Bilingual National Board Relations Coordinator plays a critical role in supporting the administrative and operational functions of CANASA’s nine regional councils, including the National Board, Executive Board, and National Committees. This position is also instrumental in the planning and execution of regional events and the coordination of member engagement initiatives across Canada.
Key Responsibilities:
Council and Committee Administration:
- Provide administrative support to nine regional councils, the National Board, Executive Board, and National Committees.
- Coordinate and facilitate virtual and in-person meetings
- Prepare and distribute agendas, board packages, meeting notices, and related documents.
- Monitor, track, and execute follow-up actions for all council and committee-led initiativesand projects, ensuring alignment with organizational goals and timelines.
- Record, draft, and disseminate accurate meeting minutes in a timely manner.
- Support coordination of Annual General Meeting (AGM) and member awards.
- Work with our Finance Manager on all financial matters.
Event Coordination & Support:
- Attend, support CANASA council functions and the needs of our tradeshow director our Security Canada tradeshows : Security Canada East (Montreal), Security Canada West (Vancouver), and Security Canada Centra (Toronto).
Québec Council-Specific Duties:
- Coordinate with Canada East (Montreal), Trade Show and Annual April Member Event in Québec
- Québec Council Golf Tournament (Sept.)
- Liaise with local government bodies (RBQ, ACQ, CCQ) regarding regulations in the security industry/construction and licensing.
- Build and maintain partnerships with local educational institutions.
- Support fundraising campaigns and member engagement initiatives in the region.
- Work closely with the Quebec Council President
Language Services:
- Provide accurate French/English translation of all official member communications and marketing content, as required.
Qualifications and Skills:
- Experience: 3+ years in administration, council or committee support, or event coordination. Experience in a not-for-profit or membership-based organization is considered an asset. Industry knowledge not required but an asset.
- Language: Fluent in both English and French (oral and written) – mandatory
- Skills:
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Experience with CRM or association management systems (e.g., iMIS) is an asset
- Detail-oriented with excellent time management
- Ability to work independently and as part of a remote team
- Knowledge of Québec business regulations (RBQ, ACQ, CCQ) is an advantage
Additional Requirements:
- Ability to travel to major industry events and meetings across Canada (approximately 10–20% travel)
- Flexible schedule to accommodate event timelines and time zones across Canada
- Valid driver’s license and passport (preferred)
- Participate in face-to-face national staff meetings (1–2 times per year)
Why Join Us?
You’ll be part of a dedicated national team working to support and grow Canada’s security industry. This is a meaningful, engaging role where your bilingual skills and organizational talent will have a tangible impact on the association’s success and its members.
Job Type: Full-time
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Mileage reimbursement
- RRSP match
- Vision care
- Work from home
Schedule:
- Monday to Friday
Work Location: Remote
Application deadline: 2025-08-22
Expected start date: 2025-09-01