Budget Officer
Tracking Code: req1691
Faculty/Department: Office of the Provost
Number of Positions: 1
Appointment Type: Full-Time Continuing
Hours of Work: 35 hours per week
Non-Union Hiring Zone: Job Level 9 - $75,900 - $95,700
Posting Date: July 31, 2025
Closing Date: August 14, 2025 (7:00 pm EST)
Responsibilities/accountabilities:
1. Budget and Financial Planning:
- Manages the planning, development and assessment of financial processes to ensure efficient administration of approved budgets
- Facilitates the development, calendarization, forecasting, financial analysis, variance reporting and expense management of various budgets
- Ensures compliance with university financial policies and procedures
- Assesses unit priorities and salary implications and identifies potential risks
- Assists with development of long-term budget planning
2. Budget and Financial Planning:
- Oversees financial administration for grants within the unit
- Ensures compliance with terms and conditions of ministry and other grants
- Provides advice for grant development to help mitigate budget implications and ensure quality submissions
3. Grant Reporting:
- Coordinates and submits the Credit Transfer Institutional Grant reports triannually
- Ensures grant compliance for grant expenditures
- Communicates with ministry concerning submissions, changes or inquiries
4. Recruitment/Compensation/Onboarding Administration:
- Facilitates the recruitment and hiring process through the HRF process, ATS, and oversees the preparation of contracts within unit
- Oversees all on-boarding administration of new employees
5. General Administrative Duties:
- Provides backup for attendance administration, IT asset oversight and office relocation
Required Skills:
- Excellent financial management skills, to ensure fiscal responsibility.
- Demonstrated ability to manage, develop and assess financial processes and procedures.
- Excellent communication skills and ability to convey financial policy using tact and diplomacy.
- Proven ability to manage priorities and tight deadlines and follow up on deliverables.
- Strong analytical thinking as it pertains to budget management
Knowledge:
- In-depth knowledge of accounting and administrative policies and prodecures
- Understanding of university administration and it’s complexities of operations and governance.
- Experience in the management of budgets,
- Knowledge of financial planning, human resource management, and operational planning.
Required Education:
- Completion of a university program consisting of three academic years
- Verification of Academic credentials may be required
Required Experience:
- Over 5 years and including 7 years
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until August 14, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 8/25/2025