The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Hybrid Work Arrangement*
An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code
The salary range for this position is:
- Recruitment range: $64,629 - $67,486 maximum starting salary is determined through knowledge, experience and internal equity.
- Performance range: $71,504 salary range ceiling is available through annual performance increases.
Reporting to the Administration Manager, this position provides comprehensive administrative and financial support to the team of directors in Advancement Services and Development within A&D.
The position deals with sensitive and confidential information. This role requires discretion, independent judgment and high professional standards, operating under strict timelines requiring constant adjustment of priorities and balancing of workload. Due to A&D’s large scope and portfolio, this role provides effective communications, as well as a knowledge and understanding of UVic’s policies and procedures.
This position works collaboratively with other A&D staff to ensure absence coverage for Exempt Support staff positions in the A&D Office. This role is part of a team supervised by the Administration Manager that works together to ensure effective support is delivered to the leadership team and operational priorities.
Experience:
A minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or an equivalent combination of education, training and experience.
Related work experience should include:
- Supporting senior leaders in a high-volume setting
- Working with highly confidential and sensitive materials
- Developing presentations and meeting notes
- Providing exemplary customer service
- Interpreting and/or applying policy and procedures
- Previous university experience at the executive level is preferred.
- Knowledge of CRM Databases specifically Raisers Edge considered an asset
Skills:
- Strong attention to detail and organizational skills.
- Advanced proficiency with computer applications including MS Office Suite, Adobe Create Suite, and content management systems.
- Strong verbal and written communication skills.
Specialized Knowledge/ Education:
Secondary school graduation or equivalent and some related post-secondary course work
Competencies:
- Focus on quality – demonstrated personal effectiveness to take personal responsibility for the quality and timeliness of work and achieves results with little oversight.
- Ability to builds relationships and work within a team – promote collaboration to share knowledge and pool resources to get things done.
- Remain agile – adapts to changing business needs, conditions, and work responsibilities.
- Make informed decisions – make timely, informed decisions that consider the facts, goals, constraints, and risks. Provide excellent service – ability to provide reliable and responsive service that builds positive ongoing relationships and supports UVic’s goal to advance service excellence.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here