Overview
We are seeking a highly organized and detail-oriented Administrative Assistant/ Scheduler to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing various administrative tasks. This position requires strong communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment. The Administrative Assistant will be responsible for ensuring smooth office operations while providing exceptional customer service.
Duties
- Manage front desk operations, including greeting visitors and handling inquiries.
- Operate multi-line phone systems to manage incoming calls and messages efficiently.
- Perform data entry tasks with accuracy and attention to detail.
- Maintain organized filing systems for easy retrieval of documents.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide customer support by addressing client needs and resolving issues promptly.
- Utilize QuickBooks for basic bookkeeping and financial record keeping.
- Prepare reports and documents using Microsoft Office and Google Workspace applications.
- Proofread correspondence and other documents for accuracy before distribution.
- Support office management tasks, including inventory management and supply ordering.
- Maintain confidentiality of sensitive information while adhering to company policies.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent typing skills with a focus on accuracy.
- Bilingual abilities are a plus for enhancing communication with diverse clientele.
- Experience with clerical duties, including filing, data entry, and administrative support.
- Knowledge of QuickBooks for bookkeeping tasks is advantageous.
- Familiarity with front desk operations and phone etiquette in a professional setting.
- Strong customer service skills with a commitment to providing exceptional support.
- Ability to manage time efficiently while handling multiple responsibilities simultaneously.
- Previous experience as a dental or medical receptionist is beneficial but not required.
- Personal assistant experience is also valued for this role. Join our team as an Administrative Assistant where you can contribute to the success of our organization while developing your professional skills in a supportive environment.
Job Type: Full-time
Pay: $19.00-$25.00 per hour
Expected hours: 40 per week
Work Location: In person
Expected start date: 2025-08-25