Administrative Assistant
We're looking for a highly motivated and versatile Administrative Assistant to join our team. The ideal candidate will be the backbone of our office, providing comprehensive support with a consistently positive attitude and excellent communication skills. You'll be instrumental in maintaining our operational efficiency and contributing to our online presence.
Responsibilities:
- Office Administration:
- Maintain organized physical and digital filing systems.
- Track and order office consumables and supplies.
- Perform general administrative tasks as needed to support daily operations.
- Financial & Data Management:
- Manage and reconcile accounts using QuickBooks.
- Utilize CRM software to maintain and update client records.
- Communication & Collaboration:
- Serve as a primary point of contact, handling inquiries professionally and efficiently.
- Draft and proofread correspondence, reports, and other documents.
- Collaborate effectively with team members and external partners.
- Liaise with website technicians for updates and maintenance.
- Digital Presence & Marketing Support:
- Assist with content creation & management for Facebook and Instagram, including potentially taking photos.
- Support marketing initiatives as directed.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Demonstrable proficiency with QuickBooks.
- Expertise in Google Workspace (Docs, Sheets, Gmail, Calendar).
- Familiarity with managing Facebook and Instagram business accounts.
- Experience with CRM software.
- Exceptional written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask, prioritize, and manage time effectively.
- Proactive, resourceful, and a quick learner.
- A positive, can-do attitude with a strong work ethic.
- Flexibility and adaptability to take on diverse tasks, including potential photography and basic marketing support.
Job Type: Part-time
Pay: $22.00-$30.00 per hour
Expected hours: 10 – 15 per week
Schedule:
- Monday to Friday
Language:
- English (required)
Work Location: In person
Expected start date: 2025-08-04