Administrative Coordinator - Environment & Climate Change

Administrative Coordinator – Environment and Climate Change

Location: 11821 123 St NW, Edmonton, AB, T5L 0G7

Closing Date: July 28, 2025, or Until Suitable Candidate Found

Position Status: Full-time (40 hours/week), Permanent

The Otipemisiwak Métis Government is recruiting for an Administrative Coordinator to support the Environment and Climate Change team. Reporting to the Director of Environment & Climate Change (ECC), this position will be responsible for providing event coordination support and ensuring smooth day-to-day operations of the ECC department. The successful candidate will handle office tasks; schedule and coordinate department events; provide polite and professional assistance via phone, mail, and email; assist in implementing, enhancing, and documenting effective filing, finance, logistics, administrative and resource management processes; and be a helpful and positive presence in the workplace. The Administrative Coordinator will be a master multi-tasker with excellent communication skills and an upbeat attitude, that is able to make decisions independently and work intuitively to support the completion of the department’s goals and objectives in a professional and culturally appropriate manner.

Key Responsibilities

Administrative

• Ensure that administrative and clerical duties are delivered in a timely and efficient manner.
• Work cooperatively with all team members to support the achievement of work plan activities and actively participate in the department’s team meeting and planning sessions.
• Enter and process invoices with accuracy.
• Perform clerical functions such as receiving visitors, arranging conference calls, and scheduling meetings for department staff or designates.
• Prepare and complete internal and external correspondence, including legal documents, forms, letters, reports, presentations, and other documents.
• Suggest, develop, review, implement, evaluate, and maintain (new and existing) administrative procedures. Understand and adhere to policies and procedures.
• Prepare, distribute, record, and appropriately file meeting agendas, recordings, and meeting minutes.
• Order supplies for department programming and events.
• Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders.
• Maintain a high level of cultural sensitivity, professionalism, and confidentiality in all interactions and when handling sensitive documents.
• Implement effective document filing methos for important and/or sensitive documents including contracts, contribution agreements, invoices, travel itineraries.
• Assist in maintaining an organized, welcoming and efficient office environment.
• Document important administrative processes. Draft and distribute communications such an office memos or emails to the department informing staff on administrative procedures as required.
• Track effectiveness and efficiency of administrative tasks and recommend enhancements to management.

Event Coordination and Logistics

• Plan, coordinate and deliver culturally grounded and environmentally conscious events such as gatherings, workshops, meetings, and tradeshow tables.
• Create spaces for meaningful connection between ECC staff, community, and other stakeholders, to ensure a strong sense of community and collaboration to guide the programs and services of the ECC department.
• Manage all event logistics, including coordinating site visits, scheduling, venue selection, catering, transportation, equipment, materials, permits, and accessibility needs.
• Assist in writing event summaries, evaluation reports, and proposals for future funding or support.
• Provide logistical support for the ECC Department's ongoing events and seasonal cycles of work.
• Coordinate team travel including booking travel accommodations and transportation bookings.
• Represent the ECC Department in office-wide event planning committees and perform related tasks.
• Other duties as required or assigned.

Skills & Competencies

• Recognized strength in supporting teams and providing administrative and clerical support to add to organizational capacity.
• Proficient in Microsoft Office programs (including Word, Excel, and SharePoint).
• Superior written and verbal communication skills, including professional email etiquette.
• Strong planning and organizational skills, with an ability to organize and prioritize daily tasks and long-term objectives.
• Excellent interpersonal skills, with the ability to build strong working relationships.
• Ability to work independently as well as part of a team.
• Ability to take initiative and be innovative in improving office and administrative procedures.
• Willingness to learn and develop new skills.
• Flexible and adaptable, with an ability to switch between multiple priorities.
• Ability to work with and convey messages to different audiences.
• Political and cultural sensitivity.
• Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemisiwak Métis Government and Métis culture, people, and values is an asset.

Qualifications

• Administrative certificate/diploma or education in a related field is an asset. Other relevant training and experience is considered valid.
• Minimum of two years of experience in an administrative, event coordination, community organizing, logistics, or similar role, preferably within a government, non-profit, or Indigenous organization.
• Minimum two years of customer service experience required.
• Knowledge and/or experience in environment, climate change, and sustainability is an asset.

Other Requirements

• Ability to work regular office hours of Monday to Friday, 8:30am to 4:30pm, as well as occasional evenings and weekends.
• Requirement to work in-office in Edmonton, Alberta.
• Ability to travel throughout Alberta, if given notice.
• Reliable transportation and a valid Class 5 Driver’s License.

What We Offer

• An opportunity to work for Otipemisiwak Métis Government under its newly ratified Constitution and be an instrumental part of the largest Indigenous Government in Canada as it rapidly grows and develops.
• An opportunity to learn about Métis culture, history, and art.
• Meaningful work in a fun and supportive work environment.
• Training and professional development opportunities.
• A comprehensive benefit package and employer contributions to Pension Plan.
• Generous time off policies.

Métis applicants are encouraged to apply.

Apply online at http://albertametis.com/careers/.

The Otipemisiwak Métis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.