Responsibilities
Office Management
- Perform receptionist duties including greeting visitors, answering incoming phone calls, and delivering excellent customer service to our clients
- Receive and sort incoming/outgoing mail and deliveries
- Review and approve office supply acquisitions, manage office and janitorial supplies inventory, place orders and maintenance calls as necessary
- Identify opportunities and assist with designing and implementing office management policy and process improvements
- Other duties may be assigned as required.
Administrative Duties
- Design, implement, and maintain filing systems
- Organize and manage all project related documentation, information, and folders.
- Maintain calendars and coordinate schedules.
- Prepare reports for management team members as required
- Other duties may be assigned as required.
Business Equipment and Computer Applications
- MS Windows
- Database software
- Accounting software
Area of Specialization
- Reports and records
- Invoices
- Correspondence
Specific Skills
- Type and proofread correspondence, forms and other documents
- Schedule and confirm appointments
- Greet people and direct them to contacts or service areas
- Determine and establish office procedures and routines
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
Security and Safety
- Criminal record check
Work Conditions and Physical Capabilities
- Repetitive tasks
- Attention to detail
Personal Suitability
- Flexibility
- Accurate
- Team player
- Excellent oral communication
- Excellent written communication
- Client focus
- Reliability
- Organized
Job Types: Full-time, Permanent
Pay: $18.00-$23.00 per hour
Benefits:
- Extended health care
- On-site parking
- Paid time off
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
Language:
- English (required)
Work Location: In person