Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong clerical and customer service skills, with the ability to manage multiple tasks efficiently. This role is essential in supporting daily office operations, ensuring smooth communication, and providing excellent service to both internal and external stakeholders.
Responsibilities
- Manage front desk operations, including greeting visitors and handling inquiries.
- Operate multi-line phone systems, ensuring professional phone etiquette at all times.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide customer support by addressing client needs and resolving issues promptly.
- Utilize Microsoft Office and Google Workspace for document preparation, filing, and communication.
- Conduct proofreading of documents to ensure accuracy and professionalism.
- Maintain office organization through effective filing systems and clerical support.
- Assist with bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
- Support team members with various administrative duties as required.
Requirements
- Proven experience in an administrative role or similar position is preferred.
- Strong computer skills with proficiency in Microsoft Office Suite and Google Workspace.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Excellent organizational skills and attention to detail are essential for success in this role.
- Bilingual abilities are highly desirable to enhance communication with diverse clients.
- Previous experience as a dental receptionist or medical receptionist is advantageous.
- Effective time management skills to prioritize tasks in a fast-paced environment.
- Strong typing skills with a focus on accuracy in data entry tasks.
- Ability to maintain confidentiality while handling sensitive information. Join our dynamic team where your contributions will be valued, and your professional growth will be supported!
Job Types: Full-time, Part-time
Pay: $17.75-$31.56 per hour
Work Location: In person