Job Title: Administrative Assistant / Accounting Clerk
Location: Ducts Plus Inc – Niagara Falls, ON
Employment Type: Full-Time
Start Date: To Be Determined
About Us
We are a growing HVAC Contracting and Sheet Metal Fabrication shop located in Niagara Falls, Ontario, serving residential, commercial, and industrial clients throughout the region since 2015. Our company is built on professionalism, precision, and a strong team-first attitude. As a small business, our team members wear multiple hats, and we value individuals who are self-directed and take the initiative to get things done.
Position Overview
We are currently seeking an Administrative Assistant / Accounting Clerk to support our office operations and bookkeeping needs. This is a hybrid role where the primary focus is on administrative support, with the opportunity to assist in accounting and bookkeeping functions. This is an excellent opportunity for someone with strong administrative skills and a background in accounting or bookkeeping who thrives in a dynamic, team-oriented environment.
Key Responsibilities
Administrative Duties
- Greet and assist clients, vendors, and visitors professionally
- Manage front desk, answer phone calls, and respond to customer inquiries
- Create and process work orders for service calls and installations
- Coordinate and schedule service appointments with technicians
- Organize and maintain company records and filing systems (physical and digital)
- Monitor and manage email inboxes, correspondence, and follow-ups
- Maintain office supplies and place orders as required
- Provide administrative support to management as needed
Accounting/Bookkeeping Support
- Assist bookkeeper with data entry, invoicing, and basic bookkeeping tasks
- Support payment tracking, accounts receivable, and billing follow-ups
- Help prepare monthly financial reports and reconcile job-related transactions
- Crosstrain with the bookkeeper to support financial processes as needed
Qualifications
- Proven experience in an administrative or office assistant role
- Background in accounting, bookkeeping, or financial support is strongly preferred
- Proficiency in QuickBooks Desktop and QuickBooks Online
- Strong Excel and computer skills required
- Highly organized, detail-oriented, and self-directed
- Able to manage multiple priorities and work in a fast-paced environment
- Strong written and verbal communication skills
- Experience in the trades or construction industry is an asset
What We’re Looking For
- Someone who takes initiative and doesn’t wait to be told what to do
- A team player who is ready to jump in and help where needed
- Someone comfortable with multitasking and adapting to changing priorities
- A friendly, professional and positive demeanor when interacting with customers and staff
Why Join Us?
- Competitive pay based on experience.
- Health Benefit plan after 3 months of successful employment
- Opportunities for growth and professional development.
How to Apply
Please send your resume and cover letter to kevin@ductsplus.com with the Subject Line "Admin Assistant / Accounting Clerk Application – Ducts Plus."
*No walk-ins or phone calls, please. Only candidates selected for an interview will be contacted.
Job Type: Full-time
Pay: $20.00-$26.83 per hour
Benefits:
- Dental care
- Extended health care
- Vision care
Work Location: In person